Contracts Manager

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Job Reference 1248857

Location Stockton-on-Tees, United Kingdom

Industry Process - Chemicals

Function Supply Chain / Purchasing

Job Type Contract

Date Added September 19, 2024

CONTRACTS MANAGER
Location: Wilton
Contract duration: End of January
Contract type: PAYE - Hourly rate
Start Date: ASAP

Recruitment Partner: Airswift
Account Manager: Anthony Hughes

As a global leading provider of engineering, procurement and construction management expertise to the energy, chemicals, and resources sectors we are proud to be able to expand our UK team and have partnered with Airswift to support our recruitment plans.

We are currently recruiting for a contracts manager to join our team in Wilton. To provide Contract Management line expertise in the clients Contracting activities at an experienced level, in accordance with the Project Execution Plan for contracting activities on a project and compliance with the client and customer business management systems for supply chain activities. In addition, the candidate will have experience of the management of the entire procurement process (i.e. throughout the pre-award and post-award periods) for complex engineering construction works.

Role & Responsibilities

• Provides contract management expertise to the allocated project(s).
• Support the Project Management Office (PMO) in the management, in all aspects, of all Construction and Engineering Contractors during the Pre-contract and Post-Contract Administration activities.
• Prepares and negotiates Non-Disclosure/Confidentiality Agreements.
• Compiles Solicitation and Expression of Interest Documents.
• Prepares Market Analysis of the returns.
• Utilises the clients project processes and procedures (Knowledge/Requis/CRM).
• Prepares Prequalification Criteria and Prequalifies Contractors.
• Compiles Request for Information and Request for Proposal (RFP) / and or Invitation to Tender/Bid (ITT/B) evaluation plans.
• Initiates and chairs the RFP/ITT/ITB Kick-off meeting.
• Compiles the Individual Contract Plan and strategy for an RFP/ITT/ITB.
• Expedites input to an RFP/ITT/ITB package and compiles the physical package for review and issue.
• Performs qualification exercises to select bidders for RFP/ITT/ITB from the Project Bidders List and issues the bidders' list for review and approval.
• Administers Customer and Company contracting strategy papers.
• Initiates and chairs RFP RFP/ITT/ITB explanation/clarification meetings/registers and writes and issues consequent minutes.
• Receives and handles all queries from bidders including co-ordination of discipline response to queries. Indicates distribution of correspondence.
• Co-ordinates visits by Bidders to the Project worksite (as appropriate);
• Facilitates the RFP/ITT/ITB evaluation process; performs Commercial evaluations.
• Initiates and chairs bid clarification meetings, writes and distributes minutes.
• Participates in pre-construction kick off meeting; writes and distributes minutes
• Utilises the clients project processes and procedures (Knowledge/Requis/CRM).
• Receives all correspondence from contractors, initiates distribution and close out.
• Maintains correspondence, Site Instructions and Contractor change registers.
• Maintains Securities (Bonds, Performance Guarantees, Insurances, etc.) and tracks for expiry.
• Either replies to Contractors' correspondence where the subject is solely Contract-related or co-ordinates the review of and replies to such correspondence with other Customer/departments/disciplines.
• Provide Contractual interpretation for Project Team.
• Review and advise Contractual impact of Site Instructions to Construction manager.
• Liaise with Supervision on the Management and overseeing of TQ's, NCR's, Concessions etc.
• Ensure contractual deliverables are submitted by Contractor in a timely and an acceptable manner.
• Ensure contractual compliance by Contractor.
• Attendance and chairs Contractor progress meetings, writes minutes, etc.
• Attendance and participation in Contractor Trend / early warnings Review Meetings.
• Administer and reporting through the applicable tools.
• Raises initial Back charge documentation accruing from work by Contractors.
• Reviews all requests for compensation for extra work from Contractors and co-ordinate their further review and approval.
• Raises regular Contract Amendments for inclusion in the Contract Price of approved changes.
• Reviews Contractors' applications and invoices for Contract compliance and co-ordinates the review by other disciplines/departments.
• Participates in Risk review meetings.
• Co-ordinates the process of Contractor Performance Evaluation.
• Performs all work at the direction of the Consultant and Customer Contracts Management, needed to address and settle claims from. Contractors.
• Receives Contractors' Notices of Completion and co-ordinates the issue of Notices of Acceptance/Rejection in reply.
• Performs close-out of Contracts.

Role Requirements

• Degree in Quantity Surveying, Construction, Engineering or Law (or equivalent).
• Member/Associate or Fellow of relevant recognised professional Institution (e.g. RICS).
• Significant experience of managing pre-contract processes (including pre-qualification, preparation of Invitations To Tender, selection and award of contracts).
• Significant experience of managing all post-award processes (general contract administration, change control, claims avoidance and management, final accounting, dispute resolution, etc).
• The ability to communicate effectively both verbally and in writing.
• Able to cope in a complex and dynamic environment.
• The ability to convey arguments and propositions in personal relationships.
• Adept in the use of software and reporting systems (e.g. CRM (or similar), Excel, word, Powerpoint, Outlook, TEAMS etc.)
• Service delivery (where required).
• Team player but also capable of working independently and self-starting.
• Ability to identify and meet Customer needs.
• Experience in the industrial engineering (e.g. mining, mid-stream/upstream oil & gas, chemical, process plant, etc) industry.
• Strong understanding of contractual risk and contract law.
• Strong experience of published standard forms of contract (e.g. FIDIC, IChemE, LOGIC, NEC, etc) standard and bespoke forms of contract.
• Involvement in Contract Work Practices.
• Experience of working without supervision.
• Sound knowledge of relevant statutes, and interpretation of commercial contracts.
• Understanding of construction methods, processes and concepts and the application of such knowledge.
• Basic ability to interpret relevant national industry codes and standards and Customer specifications.
• Strong working knowledge of the fundamental requirements of the discipline, and the basic requirements of other disciplines