Clinical Operations Manager - Main Theatre and Elective Surgery Unit

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Calderdale and Huddersfield NHS Foundation Trust (CHFT) are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics.

We are committed to recruiting to our values. Leading One Culture of Care underpins our values by creating an environment, tone and behaviours across all parts of the Trust that are fundamentally rooted in compassionate care.

We are open to considering a wide range of flexible working arrangements. There are opportunities to flex the days of the week, hours and times of work and place of work including: part-time, job-share, flexible working hours and the possibility to work from home when appropriate. Please talk to us during the interview process to discuss any flexibility that you may require.

We received our Silver Award from the Defence Employer Recognition Scheme which is helping actively promote SaBRE - Supporting Britain's Reservists and Employers. This means that we provided its statement of intent to support all Defence personnel and we welcome application to work for us. Find out more - Why Choose CHFT?

Our Future Plans

The Department of Health and Social Care has awarded capital funding to invest in local health services at both Calderdale Royal Hospital and Huddersfield Royal Infirmary. This is a significant investment and an opportunity to enhance services for our populations in Calderdale and Huddersfield and West Yorkshire for generations to come. To find out more, please visit https://future.cht.nhs.uk/

Job overview

Are you ready to lead and inspire in a role where every day makes a difference? Calderdale and Huddersfield NHS Foundation Trust is looking for an exceptional Operating Theatre Clinical Manager who is passionate about delivering outstanding surgical care and innovation. This is not just another management position; it's a chance to shape the future of surgery at one of the UK's leading trusts.

We're looking for someone who brings strong leadership skills, we're seeking a dynamic leader who is innovative, flexible, and driven to lead a diverse, multidisciplinary team with compassion and vision. Overseeing nine theatres across both Main Theatres and the Elective Surgery Unit, while also providing crucial support to theatre teams at Calderdale Royal Hospital.

What We're Looking For:
We need a leader who is passionate about healthcare and committed to continuous improvement. Someone with a proven track record in managing teams, who leads with empathy and a drive for excellence. If you thrive in a fast-paced environment, embrace change, and have a passion for pushing the boundaries of what's possible in surgical care, we want to hear from you!

Why You Should Apply:
This is your opportunity to join a high-performing team that's redefining surgical care standards. You'll work alongside a clinical band 7 team of dedicated professionals committed to education and transformation delivering the best possible outcomes for our patients and communities.

Main duties of the job
• To provide professional leadership within the Operating Theatres at Huddersfield Royal Infirmary.
• To provide focus and vision for the activity within the theatre suites and to lead the team within areas of education, research, quality, and clinical practice development.
• To be able to select, develop and motivate a team.
• To lead a team towards local, divisional and Trust objectives.
• To act as an innovative and enthusiastic role model, providing leadership, guidance, and advice to staff on operational and professional issues. To promote an open, honest, and transparent culture.
• To ensure that high standards of care are given and maintained, and act when standards are not being maintained.
• To identify future leaders and actively manage succession planning within own area.

Work with the multi-disciplinary/speciality teams to

• Identify areas for improvement/change.
• Test and implement new products to meet changing demand.

• Ensure smooth running of theatre lists assisting with patient flow, responding to emergency situations (i.e. implementing extra lists to cover fast track cancer patients and increased acute workload).

Working for our organisation

Why CHFT? Why Now?
Join CHFT and be part of a team that's at the forefront of surgical excellence and innovation:

• NHS Recognised: Our theatres have been celebrated for their post-pandemic achievements in an NHS Providers case study: "Providers Deliver: Achieving value for money."
• National Spotlight: Our proactive approach to waiting list management has been featured by Sky News.
• Award-Winning Performance: Shortlisted as a finalist for the 2023 Health Service Journal's Performance Recovery Award for our theatres and elective recovery work.
• Pioneering Accreditation: One of the first trusts in England to be accredited as a GIRFT surgical hub.
• Cutting-Edge Technology: We've recently launched robotic surgery at Huddersfield Royal Infirmary, demonstrating our commitment to advanced surgical techniques.

Ready to Make a Difference?
If you're ready to bring your expertise and energy to an organisation that values innovation, compassion, and excellence, apply now and become a part of something extraordinary at CHFT.

Detailed job description and main responsibilities
• To work with the Matron to

• Manage human and other resources effectively within budget allocation.
• To supervise and deploy staff where and when necessary to meet the continuing needs of the services.
• To participate in the investigation of incidents/complaints as required, including preparing detailed reports/letters to complainants.
• To manage complaints at theatre suite level.
  • To ensure an appropriate skill mix when planning rotas, delegating tasks and meeting roster deadlines.

• To work alongside the Clinical Operations Managers for Transformation and Modernisation to

• Innovate theatre improvement initiatives and modernisation in line with national guidance.
• Supporting productivity and efficiencies with utilisation alongside speciality specific theatre user groups, together with clinical, management, admin, and pre assessment input.
• Support change, transformation and GIRFT projects.

• To work alongside the Clinical Education team within Operating Services to

• Lead on the recruitment and selection of staff in line with Trust policy, within own area.
• Ensure systems are in place to support staff in development.
• Identify training needs for theatre team in line within the learning needs analysis.
• Ensure the clinical learning environment is conducive to effective learning.

• To establish and maintain effective communication within the multidisciplinary team, including contributing to effective communication concerning the specialism.
• To delegate work to match capabilities and workload of team members.
• To recognise, prevent and defuse potential areas of conflict and take a key role in the management of the outcomes.
• To be able to prepare and present reasoned discussion based on facts, convince others and resolve claims for competing resources.
• To work within the NMC/ HCPC code of professional practice and within policies, procedures and guidelines of Calderdale and Huddersfield NHS Trust.
• To act as a clinical role model, ensuring clinical expertise and practice is enhanced.
• To participate in the assessing, planning, implementation, and evaluation of individualised programmes of care.
• To undertake appraisals for team members.
• To attend and participate in meetings as required, including providing feedback and disseminating information as appropriate.
• To utilise information systems to plan and forecast future needs and ensure appropriate action.
• To monitor sickness, absence and competence issues and implement Trust policies, e.g. managing ill health, capability.
• To ensure systems are in place for risk assessment and minimisation, including promoting a "no blame culture" in order that incidents and near misses are reported.
• To create and maintain networks beyond the theatre suite, sharing good practice and information within the trust and West Yorkshire acute trusts.
• To participate in research and the development of initiatives in practice and encourage others.
• To ensure clinical practice is evidence-based and act when standards are not being met.
• To identify the need for, participate in and support others to participate in, audit, ensuring agreed results are implemented.
• To lead in the standard-setting process, maintain consistency and take appropriate action where necessary.
• To be responsible for the relevant theatre budget management.
• To be proactive in the development of practice/services in the clinical area, through business planning process/service development, in conjunction with General Manager and Matron.
• Identify and co-ordinate product trials to obtain cost improvement plan savings, authorisation of stock ordering within the department, holding the department budget.
• Provide high quality and specialist clinical knowledge and skill to influence procurement decisions and processes meeting optimum stock holding for best risk management strategies.
• Support Supplies and Procurement team in developing clinical networks by providing specialist clinical input into targeted clinical projects, thereby managing costs, and promoting best clinical practice through effective product selection.
• Identify levels of savings within the directorate to meet the annual cost improvement programme in conjunction with the procurement and finance teams. Develop a project plan to deliver within the agreed timeframe.
• Involve all staff groups within operating theatre setting so that effective procurement and departmental savings are seen as the responsibility of everyone.
• Lead and co-ordinating product trials and evaluations across the Operating Services Directorate, ensuring evidence-based research is utilised to drive change and develop products choice through establishment and promotion of user feedback/evaluation strategies.
• Liaise with clinical colleagues at all levels within the Trust, to ensure compliance in the use of agreed standardised products.
• design processes to sustain successful product conversions.
• To take responsibility for own continuing professional development and performance, including identifying own development needs and maintain own portfolio in accordance with re-registration requirements.
• Maintain and develop their own professional practice, keeping abreast of relevant clinical and practice developments.
• Undertake all such reasonable other duties as may be required as part of the role.

Person specification

Qualifications

Essential criteria

• First level registration
• Recognised teaching and assessing skills
• Mentorship / Preceptorship Qualification

Desirable criteria

• Degree in health care Leadership training

Experience

Essential criteria

• Substantial post registration experience and hold a Band 6 within an operating theatre department
• Managerial experience in managing others
• Ability to influence and motivate others.
• Negotiating skills and ability to resolve conflict.
• Ability to make decisions and be accountable for them.
• Ability to compile, analyse and disseminate complex information and data (written and verbal)
• Experience in managing complaints and negative feedback on incidents and product changes
• Active understanding of patient flow and site co-ordinator responsibilities
• Evidence of effective leadership and developmental work

Desirable criteria

• Experience and facilitation of change management
• Financial awareness and awareness of internal budgetary requirements
• Experience in writing business cases

Training

Essential criteria

• Recognised teaching qualification.
• Evidence of recent education in relevant field
• Evidence of continuing professional development

Special Knowledge/ Expertise

Essential criteria

• Evidence of continuing professional development
• Demonstrate an understanding of current issues in surgical practice
• Up to date professional knowledge
• Commitment to clinical audit, research and evidence-based practice

Desirable criteria

• Experience in research / audit.
• Evidence of innovative practice

Practical/Intellectual Skills/Personal Qualities

Essential criteria

• Excellent interpersonal and communication skills.
• Ability to prioritise workload and meet deadlines whilst paying attention to detail.
• Ability to work under pressure
• Ability to work on own initiative and as part of a team
• Problem solving and analytical skills
• Demonstrate commitment to CPD
• Education & Training skills
• Self-motivating and the ability to influence others
• Excellent report writing and presentations skills

Our vision is to provide One Culture of Care for one another in order that we can provide compassionate care for the people who use our services. We are passionate about creating a workplace where we work together to get results, encouraging colleagues to have their say, in order to co create the change we want to see. We take pride in the diversity of our workforce that's why we encourage applications from all. Reasonable adjustments will be made for disabled applicants.

Please ensure your application is submitted with referees who can verify your employment/education history over the last three years and include valid email addresses for them. We will request electronic Factual Employment References from your previous employers. These references will be requested before you are issued with an unconditional offer of employment letter.

If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system. The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

You may be required to undertake a DBS. The Trust will administer the DBS check on your behalf and will recover the cost (Enhanced £42.90, Standard £22.90 or Basic £22.90) from your salary when you commence in post (including Internal staff). You will also be required to participate in the DBS Update Service and pay the £13 cost per year. This is a condition of your employment.

CHFT is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients.

If you have any questions please contact ask.recruitment@cht.nhs.uk for assistance.

Employer certification / accreditation badges

Applicant requirements

You must have appropriate UK professional registration.

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

• Clinical Operations Manager - Theatres (PDF, 432.4KB)