Cancer Data Manager

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Lewisham and Greenwich NHS Trust, (LGT), is a community-focused provider of local and acute care, delivering high-quality services to over one million people living across the London boroughs of Lewisham, Greenwich, and Bexley. We provide whole-life care and are here to support our communities to live healthier lives as well as taking care of them when they need us the most.

Employing almost 7,500 colleagues, affectionately known as Team LGT, we provide services at Queen Elizabeth Hospital in Woolwich, University Hospital Lewisham, and at over a dozen community settings in Lewisham. We also provide some services at Queen Mary's Hospital in Sidcup.

We have recently launched our new vision and values to mark the LGT10 - the tenth anniversary of our Trust forming in 2013. Our trust vision is to be exceptional. In the quality of our patient care; our support for colleagues; and in the difference we make through our partnerships and in our communities.

To achieve this we value Respect, Compassion, and Inclusion; Being accountable over staying comfortable; Listening over always knowing best; and Succeeding together over achieving alone. You can read more about our visions and values here

Our hospitals and community sites provide a wide range of inpatient and outpatient services, as well as emergency and planned care. The Trust is rated as "good" or "outstanding" in over three-quarters of the services inspected by the Care Quality Commission.

Every year our work includes performing 10,000 procedures in our theatres; bringing seven and a half thousand new lives into the world; carrying out 570,000 visits to patients in their homes or communities and providing emergency care for more than 300,000 patients arriving in our busy Urgent and Emergency Departments.

LGT is a centre for the education and training of medical students enrolled with King's College London's GKT School of Medical Education. We are a training centre for nurses, midwives and allied health professionals. We are pioneering new roles that will support the changing needs of our patients and are one of the largest employers of physician associates in the country.

We are committed to working with our partners to deliver the best outcomes for our local communities. This means playing an active role in the South East London Integrated Care System (ICS), and in formal partnerships including the South East London Acute Provider Collaborative, provider partnerships with our local mental health trusts and borough-based boards of the ICS in Bexley, Greenwich and Lewisham.

Job overview

Job Summary:

The Cancer Services Team is responsible for supporting the ongoing operational management and service development of cancer services, ensuring Service Level Agreements and national Cancer Waiting Time targets are met.

The Cancer Services Data Manager is responsible for leading on data submissions, data collection and information relating to cancer patients within the Trust. This includes data around the national Cancer Waiting Times, the Cancer Outcomes and Services Dataset and national or local cancer audits. The post holder will ensure that data collection mechanisms are robust and that the Trust meets all Cancer Waiting Times and cancer data submission targets.

Duties are performed in partnership with specialist Multi-Disciplinary Team (MDT's), across the Trust, other NHS Trusts and the South East London Cancer Alliance. Weekly interaction with these staff members will also be necessary to monitor compliance against data collection requirements such as staging, Cancer Waiting Times and peer review measures.

Main duties of the job

Key Result Areas & Performance:

• To participate in the further development of cancer information systems across the Trust
• To represent the Trust at local, network and regional meetings when required
• To produce and submit cancer data monitoring reports in a timely manner
• To produce and submit reports in a timely fashion when required.

Working for our organisation

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

1. Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
2. Widening access (anchor institution) and employability
3. Improving the experience of staff with disability
4. Improving the EDI literacy and confidence of trust staff through training and development
5. Making equalities mainstream

Detailed job description and main responsibilities

Manage Cancer data as per below:

Data Collection:

• To define data sets, design and maintain electronic and manual systems for the collection of cancer information.
• To ensure the timeliness, accuracy, relevance and completeness of data to inform and local and national targets, including Cancer Waits and the Cancer Outcomes and Services Dataset.
• Responsible for data collation, management of national cancer Audits like NBCA, NOGCA, SACT, Best Practice Timed Pathways
• Breach Avoidance
• To encourage MDT Co-ordinators to identify, in advance of their occurrence, potential breaches and take appropriate action to prevent these where possible.
• To ensure MDT Co-ordinators provide timely and accurate advice to the cancer clinical services to avert breaches of national cancer waiting times targets and ensure compliant Trust performance.
• To highlight and escalate potential breaches to the care group and Trust Cancer Services team.
• To produce exception reports regarding validation within agreed deadlines.
• To ensure robust processes and systems are in place for the transmission of inter-trust referrals.

Data Uploads:

• Be responsible for submitting performance data (Cancer Waiting Times), COSD and national cancer Audits on time to appropriate databases as required.

Reporting:

• To prepare routine reports using Word, Excel, Access and PowerPoint in accordance with strict deadlines for the Trust, Cancer Commissioning team, South East London Cancer Alliance and other committees.
• To provide and present ad hoc reports and data at meetings as required.
• To monitor the performance of tumour sites against agreed waiting time targets for diagnosis and treatment of patients diagnosed with cancer.

General Data Management:

• To participate in the validation process across all suspected-cancer tumour groups across the Trust's patient tracking list.
• To participate in projects and provide data for service improvement as requested by
  members of the multi-disciplinary teams.
• To support and work with clinical teams in completing clinical databases.
• Contribute to the continuous development of information systems to improve data collection.
• To provide feedback to clinical teams of those patients who need further investigations or appointments.
• To ensure that cancer data is reported to the Trust and the Department of Health within appropriate timescales.
• Implement policies and propose changes to practices, procedures for own area and impact on beyond own area
• To maintain confidentially and actively encourage all staff to abide by this professional code

Audit & Research

• To work with the Clinical Audit Department to develop and facilitate cancer related audit and research projects across the Trust.
• Participate in National Clinical Audit projects and other quality improvement projects as necessary Training
• As the subject matter expert, provide training for new MDT Coordinators and Trackers.
• In conjunction with relevant professionals, to develop a comprehensive, training programme for all staff within the remit to ensure they are adequately skilled to undertake their roles effectively.
• To take prime responsibility in providing regular local refresher training and advising the teams regarding tracking, utilising in-house electronic systems such as iCare (Cerner), Somerset, the Open Exeter national cancer database and individual national cancer auditing tools.
• To be aware of and share with the team current and future NHS and Trust initiatives and developments.
• To maintain own professional development, attending internal and external training, workshops and conferences relevant to the role.
  The post holder is expected to undertake any other duties commensurate with the grade and in line with the requirement of this post.

Person specification

Qualifications and Training

Essential criteria

• Degree or equivalent experience
• Excellent Data analytical skills
• Willing to undertake study to obtain a recognised management qualification

Desirable criteria

• Management qualification (e.g. Diploma in Management Studies)
• Qualification in systems design and/or management
• Post-graduate qualification

Experience

Essential criteria

• Previous experience of working in the NHS
• Experience of data analysis and information management
• Specialist knowledge of the Cancer Waiting Times standards
• Specialist knowledge of Best Practice Timed Pathway frameworks
• Awareness of Data Protection Act

Desirable criteria

• Familiarity with the NHS clinical and information processes and systems
• Understand the NHS complaints procedures

Knowledge

Essential criteria

• Excellent communication skills and ability to work with managers and clinicians at all levels
• Good presentation skills and confidence to present to large audiences both internal and external
• Understanding of national NHS policy and targets
• God interpersonal, oral and written skills including chairing team meetings and writing reports
• Numerate, with excellent analytical skills involving highly complex facts or situations
• Ability to understand and produce statistical information to use in problem solving
• Interpretation of data

Desirable criteria

• Clinical knowledge/experience

Personal Qualities

Essential criteria

• Ability to prioritise own workload
• Work to tight deadlines
• Innovative
• Motivated
• Ability to negotiate and communicate with and influence staff at all levels
• Flexible
• Accuracy in data input into databases and validation of information
• Analytical skills

We reserve the right to close the post before the stated closing date, please apply early. We do not contact applicants with the outcome of the shortlisting. If you have been shortlisted, you will receive an invite to an assessment day or interview.

As a local employer and anchor institution we work closely with our community to recruit locally and we welcome applications from the widest variety of people to ensure our workforce are reflective of the local communities which we serve. We encourage all suitable candidates to apply including if you are Black, Asian or other ethnic minorities, live with a disability (visible or not) or are LGBT+. We have a number of active staff networks including Disability, LGBT+, Multicultural Inclusion and Women's staff networks to bring staff together and celebrate diversity across our whole workforce.

Please note that sponsorship under the Skilled Worker route is subject to Trust allocation and UK Visas and Immigration (UKVI) approval.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

To ensure fairness and manageable shortlisting processes, some vacancies may have an application cap. This means the vacancy will close once a set number of applications have been received even if this happens before the advertised closing date.

We recommend applying as early as possible to avoid missing out. All applications received before the cap is reached will be considered equally and assessed against the person specification.
Documents to download

• Job Description (PDF, 858.6KB)
• Personal Specification (PDF, 418.0KB)
• Working at LGT (PDF, 4.2MB)
• Visa and Certificate of Sponsorship Information for Applicants (PDF, 3.8MB)
• Candidate Guidance on the use of AI (PDF, 3.8MB)