Band 8a Financial Recovery Project & PMO Manager

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Our trust has around 10,000 staff serving 1.6 million patients. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital and more than 30 services in the community. This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.

Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers' money, being safe and meeting our external duties, and building a strong organisation.

Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.

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Job overview

This role concerns the effective running of the PMO - a key strategic partner in the shaping, coordination, and delivery of the group-wide portfolio. The role provides a great opportunity for an enthusiastic and driven individual to establish and support an expanded PMO, working with multiple stakeholders across the organisation. The post-holder will work closely with the Group Head of PMO to establish the PMO and develop its offer to the organisation.

The post-holder will also need to demonstrate flexibility and take a lead in delivering a variety of projects and programmes, working autonomously on some areas and closely with the Programme Manager and the rest of the team.

Main duties of the job

The PMO is a function within the Royal Free London (RFL) Transformation Directorate. We are always looking to grow our offer, but current activities include but are not limited to:

• Providing a structured and focused approach to the management of a large-scale financial recovery programme and delivery of its benefits
• Focusing on financial recovery and ensuring that everything we do is about supporting the Trust in its financial position.
• Leading on the integration, coordination, and governance of financial improvement across the organisation.
• Focusing on what matters to our patients & staff and ensuring that everything we do is about improving healthcare systems and processes.
• Providing objective challenge, support, and expertise in the pursuit of increased value through programme and project delivery
• Championing benchmarked/best practice from national initiatives which focus on improvement and efficiency.

Working for our organisation

Who We Are - Group PMO

The Group PMO is part of the Transformation Directorate; one of the largest in the sector. Its activities are varied and complex, and together deliver a multidisciplinary portfolio of change.

The post-holder will need to work across different levels of the organisation with a high level of autonomy, self-drive & motivation, to inspire, design and lead projects. You will be able to manage multiple priorities and work effectively within teams to achieve the plan set out.

KEY RELATIONSHIPS:

Group Head Of PMO; Director of Transformation; Deputy Director of Transformation, Senior PMO Manager other change function leads; Finance; PMO Support Officer; external PMO system providers

Detailed job description and main responsibilities

This role concerns the effective running of the Financial Recovery PMO - a key strategic partner in the shaping, coordination, and delivery of the group-wide portfolio. The post-holder will work closely with the Group Head of PMO to establish the PMO and develop its offer to the organisation.
• MAIN DUTIES & RESPONSIBILITIES

• To lead on the design of the Trust's Financial Recovery & Project Management information systems, in order that Finance colleagues are able to capture, manage and report information efficiently and effectively. To oversee the development and management of the systems.
• To set projects up with clear plans for benefit delivery and support in the delivery and monitoring of delivery and benefits
• To drive the engagement of Transformation colleagues to capture and maintain relevant and quality information on the programme & project management information system.
• To design and implement systems to enable the PMO to accurately report (routinely and ad-hoc) from the information system to service both the upward-reporting and data quality agendas.
• To support the design of systems to report a central strategic view of the Trust's Financial Recovery activity as appropriate.
• To support and champion the use of programme & project management resources (such as case studies, reports, and datasets) which are sourced nationally and internationally and support innovation, learning from best practice, and benchmarking.

GOVERNANCE

• To oversee the process to provide assurance that programmes & projects have undergone scrutiny for clinical risk & quality.
• To support the design of policies, processes, and procedures for the Trust-wide Financial Recovery Portfolio, for example documentation requirements, approval procedures and reporting processes.
• To support the Group and Site executives, through the PMO, to manage the organisation's Financial Recovery agenda, both in regular executive meetings and ad-hoc forums and events.

• ASSURANCE

• To support the design of materials, and drive engagement required, for programmes & projects in the Financial Recovery portfolio to be independently assured.
• To operationally support the independent assurance process for programmes & projects in the Financial Recovery portfolio, and to engage both PMO and delivery support colleagues to ensure the process's success.
• To use financial acumen to understand opportunities for saving money in order to ensure the greatest value is realised through public money.

• PEOPLE

• To support the strategic organisational development agenda in line with the PMO method and approach to delivering financial recovery, and the associated capability requirements.
• To collaboratively develop and maintain training and induction materials for colleagues across the Trust.
• To play an active role in the delivery of materials in line with the strategic organisational development agenda.
• To line-manage the PMO Support Officer in line with organisation and departmental expectations.

APPROACH TO PRJECT DELIVERY

• To set projects up with clear plans for benefit delivery and support in the delivery and monitoring of benefits.
• To provide project management and redesign support to Trust wide programmes.
• To collaboratively determine key performance indicators to enable easy tracking of deliverables.
• Actively participate in project management meetings and regular meetings with other stakeholders

• APPROACH TO PROGRAMME DELIVERY (INCLUDING BENEFIT REALISATION)

• To support the development of the Trust's approach to delivering financial recovery To be expert in, and champion, the approach.
• To support the drive for level of excellence across the Trust in all areas of the approach, particularly benefit-realisation and return-on-investment.
• To support the design of systems to track benefits across the Financial Recovery
• To support the Financial Recovery community by providing robust analytical expertise in line with a data-driven methodology. To be a champion of and expert in the use of benchmarking wherever possible.

• ORGANISATIONAL OVERSIGHT

• To support the design of PMO systems to identify and proactively mitigate risks to the Financial Recovery portfolio, and to develop other early-warning systems to give organisational visibility of potential positive and negative influences.
• To support the design of systems for the PMO (in its role as a central overseer) to understand the interdependencies across the .
• To support the Trust to prioritise its Financial Recovery portfolio, by collecting and analysing return-on-investment and other data.

• PMO DEVELOPMENT

• To represent the PMO in its activities to grow into the key strategic partner the Trust has commissioned.
• To engage with the PMO's existing and likely stakeholders to maximise the PMO's potential.

PMO REPRESENTATION

• To deputise for the Senior PMO Manager in high-priority matters.

Person specification

Education & professional Qualifications

Essential criteria

• Project management training or qualification

Education & professional Qualifications

Essential criteria

• Evidence of ongoing Continuing Professional Development activity

Experience

Essential criteria

• Project/Programme Management experience

Experience

Essential criteria

• Experience in budget/cost analysis

Experience

Essential criteria

• Highly computer literate (to include Word/ Excel/ Outlook/ PowerPoint)

Experience

Essential criteria

• Strong communication and presentation skills using various media

Experience

Essential criteria

• Ability to build and manage good relationships among stakeholders, to build and sustain effective communications with other roles involved in the Transformation portfolio as required

Personal Qualities & Attributes

Essential criteria

• Ability to engage, persuade, influence and negotiate
• Team player
• Ability to work with a great degree of flexibility, adaptability and initiative
• Ability to challenge colleagues robustly and with integrity
• Ability to work under pressure and with stringent deadlines
• Ability to maintain a professional approach with a strong sense of quality and can lead by example to colleagues at all levels

Royal Free World Class Values

Essential criteria

• Demonstrable ability to meet the Trust Values

• Covid-19 Vaccination

  Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
  We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.

• AT* - Apprenticeship Training. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
• By applying for this role, you accept if successful, that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Therefore we require you to complete your stat and Man e-learning modules prior to joining our organisation.
• If you are an EU/EEA citizen who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.
• Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
• If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• The Trust will request a DBS (CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.
• By applying for this post you are agreeing to Royal Free London NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
• Please be aware of scams - unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.

Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.

Please note:

• Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
• Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
• Interview arrangements will be communicated via email so please check your email regularly following the closing date.

Please be advised that due to exceptionally high demand, all Royal Free accommodation is at full capacity and waiting lists are being held. Average waiting times are 12 months. Please do not rely on Trust accommodation when you commence your role and ensure you investigate alternative accommodation for your arrival.

Employer certification / accreditation badges

Documents to download

• PMO - JD (PDF, 480.3KB)
• PMO Operations Manager PS (PDF, 392.6KB)
• PMO Functional Requirements (PDF, 144.6KB)