Band 6 Senior Duty Facilities Officer

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Our trust has around 10,000 staff serving 1.6 million patients. It comprises Barnet Hospital, Chase Farm Hospital, the Royal Free Hospital and more than 30 services in the community. This larger scale organisation provides an unprecedented opportunity for us to continue our pioneering work, particularly in finding ways to deliver even better care to our patients.

Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers' money, being safe and meeting our external duties, and building a strong organisation.

Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.

Click here to view our video Welcome to the Royal Free
Click on the logo below to see the video of the Royal Free London NHS Foundation Trust values

Job overview

To be the day-to-day supervisory lead contact for facilities actions across the following, but not restricted to, services and roles

Waste management -In line with HTM 07-01, supervise and co-ordinate waste streams within site, to ensure pro-active removal of waste clinical/non

Linen management -Supervise site linen team in dept requirements based on a rolling pre set par level, to maintain full linen supplies as well as Trust contingency plan. Provided up to date audit trail and costings, and sign and confirm receipts for payment.

Clinical Audit -Attend daily IPC site audits and compile reports for adaptation for lead service group meetings.

Procurement -Supervise stock/non stock ordering of service required goods and dept stationary, along with progressing invoices for payment.

Uniforms -Manage staff uniform requirement process including procurement/collection and rotation of stock with full audit trail for payment

Access control -Supervise the ID control team and manage Drs student bulk bookings along with stock procurement.

Team management -Indirectly manage/supervise ID control team and duty facilities officer, and progress growth thru key skills framework and training.

Main duties of the job

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

This vacancy has been advertised in accordance with the new NHS pay rate which will take effect from autumn 2024. Please note if your employment starts before the 24/25 pay scales are implemented you will be paid under the 23/24 pay scales and any backpay will be adjusted accordingly. Further information can be found at https://www.nhsemployers.org/articles/pay-scales-202425.

Working for our organisation

Please see NHS terms and conditions for contract for annual leave and sickness and additional staff benefits

Detailed job description and main responsibilities

The role of a Senior Duty Officer is to support the effective and efficient delivery of the soft FM function, working alongside the relevant Estates and Facilities managers and stakeholders.

The key areas of responsibility are as follows:
• Provide dedicated project support in delivering the soft FM function.
• Provide on-going audits for linen, site management and CCTV access as when required.
• Provide on-going/ad-hoc ID access control sessions as and when required.
• Working in partnership with colleagues from separate NHS sites within The Royal Free Group.
• Support department stock auditing and ordering as and when required.
• Attend meetings with stakeholders and internal teams as and when required.
• Support the Deputy Facilities Manager in the day-to-day monitoring of the Barnet Hospital site.
• Support the delivery of the programme effectively and efficiently, promoting effective use of data, information, knowledge and technology to improve, inform and support the departmental work plans
• Be responsible for providing team support to the various work streams, providing dedicated resource, monitoring implementation and evaluation of the work streams by providing high quality reporting as required.
• Co-ordinating with various groups, identifying interdependencies across the work streams
• Communicate complex, sensitive information to a range of stakeholders.
• Support delivery in terms of waste management, aligned to the waste management HTM 07-01
• Work autonomously in the role, escalating issues that may arise to the appropriate person and forward plans to avoid delays
• Analyse and interpret a range of information, issues, options and situations across a broad range of work streams.
• Comment on procedures to identify where improvements can be made and introduce local processes to support projects running smoothly.
• Support with the delivery of milestones through proactive monitoring and ensuring any gaps or risks are highlighted

The post holder will carry out other duties as may be reasonably required by the Deputy Facilities Manager and Head of Facilities
• Person specification

Royal Free World Class Values

Essential criteria

• Demonstrable ability to meet the Trust Values

• Covid-19 Vaccination

  Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
  We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.

• AT* - Apprenticeship Training. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
• By applying for this role, you accept if successful, that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Therefore we require you to complete your stat and Man e-learning modules prior to joining our organisation.
• If you are an EU/EEA citizen who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.
• Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
• If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• The Trust will request a DBS (CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.
• By applying for this post you are agreeing to Royal Free London NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
• Please be aware of scams - unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.

Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.

Please note:

• Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
• Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
• Interview arrangements will be communicated via email so please check your email regularly following the closing date.

Please be advised that due to exceptionally high demand, all Royal Free accommodation is at full capacity and waiting lists are being held. Average waiting times are 12 months. Please do not rely on Trust accommodation when you commence your role and ensure you investigate alternative accommodation for your arrival.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Senior Duty Facilities Officer (PDF, 192.5KB)
• Senior Duty Facilities Officer -Person Specification (PDF, 176.6KB)
• Functional Requirement (PDF, 100.7KB)
• Corporate, Admin & Clerical, Other - benefits, about RFL, values and governing objectives (PDF, 935.8KB)