Associate Director of Estates Operations & Engineering

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Detailed job description and main responsibilities

• The post holder will have the responsibility for ensuring the Trust
  maintains its Appointed Persons Register and Authorising
  Engineering Register, ensuring there are suitable plans in place
  for business continuity as well as success planning for the future
  development of the estates operations Trust wide
• The post holder will take corporate responsibility for the
  development and implementation of all functions contained within
  the scope of the Estates, functions

• Be responsible for allocation of projects, performance management of work streams with training, advice and support on all technical aspects of work related to estates, property and capital projects

• The post holder will be responsible for the delivery of an Estates cost improvement programme (CIP) and meet annual CIP targets set by the Trust through a comprehensive improvement programme, action plan.

• The post holder will have knowledge of all Trusts Standing Financial Instructions and Standing Orders including budgetary arrangements

Person specification

Commitment to Trust Values and Behaviours

Essential criteria

• Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours

Training & Qualifications

Essential criteria

• Degree in electrical engineering and or equivalent level of experience and in-depth specialist knowledge at senior management level in the NHS Estates and Facilities management arena.
• Chartered Membership of a professional engineering Institution
• Specialist knowledge acquired through post graduate courses and experience to masters equivalent level plus in-depth management, financial and strategic knowledge
• Evidence of Continuous Professional Development over several years.
• IT skills in the use of Microsoft Project, office, excel and AutoCAD

Desirable criteria

• Health and safety Qualification

Experience

Essential criteria

• Proven and demonstrated experience of in Estates and Facilities management at senior management level within the NHS or similar environment.
• Experience of operational and technical interpretation, negotiation and service development across a range of Estates and Facilities services
• Experience of developing estates strategies and service redesigns within the NHS
• Specialist knowledge over more than one Estates and Facilities discipline or function together with associate healthcare services provision, with several years' experience as a director level in a public / private relationship with proven freedom to act and make decisions at senior executive level on behalf of the contracting authorities.
• Experienced in monitoring complex contracts, projects and programmes, and auditing and compiling corporate documentation and reports
• Understanding of clinical services, health service design guidance, health service procurement guidance as well as private sector guidance and regulatory standards
• Experience in managing contentious situations and influencing diverse stakeholders, including clinical and non-clinical staff, to achieve consensus
• Ability to make judgements involving highly complex facts or situations, which require the analysis, interpretation and comparison of a range of options.
• Experience of working across public and private sector agencies, with a wide range of stakeholders at a senior level
• Direct staff management experience, demonstrating an ability to develop staff, skills, and competencies. High level budget setting, forecasting and financial management of multi-million pound contracts
• Commercially acumen and experience in awarding complex commercial contracts within the healthcare environment.
• Proven track record of delivering capital projects engaging in clinical and patient / user groups and meeting high quality standards such as BREEAM and other measures of design and construction excellence.

Desirable criteria

• Experience of senior management in a commercial role either within the NHS or a similar health environment
• Working on national pilots or research and development projects in the field of estates and facilities management

Communication and relationship skills

Essential criteria

• Ability to articulate and influence and persuade others and represent and act as an Ambassador for the LLRFMC
• Experience of analysing and presenting highly complex and contentious data at executive level.
• Presenting complex information in public forums in sometimes hostile and antagonistic environments covering highly political, sensitive, and contentious information.
• Experience in managing and analysing highly commercial sensitive information and of a contentious nature
• Experience of handling complex external relationships with commercial providers which will include challenging where appropriate areas which infringe upon potentially politically sensitive environment(s).
• Demonstrable experience and ability to take a high level strategic concept, develop a business case with full senior management buy in and present it to Executive/Trust Board
• Experience of managing multiple concurrent projects and conflicting priorities to ensure deadlines are met
• Advanced interpersonal skills including proven ability to work at an individual level or in groups comprised of a variety of stakeholders. With the ability to assimilate and analyse highly complex, contentious information and present thus in executive forum(s).
• Advanced written communication skills, including the presentation of complex data and writing of corporate reports including the ability to influence where there are barriers to understanding.
• Has a demonstrable track record of the ability to work across boundaries of service and geography.

Desirable criteria

• Demonstrates a real commitment to working with, involving, and consulting patients and other stakeholders in decisions

Analytical and Judgement skills

Essential criteria

• Demonstrable experience and ability to take a high-level strategic concept, develop a business case with full senior management buy in and presentation to Executive/Trust Board and other external stakeholders
• The ability to think conceptually, recognising assumptions, interpreting and evaluating arguments and deducing inferences. Drawing reference from a range of sources both facilities and non - facilities related in order to reach a decision.
• Able to think analytically; anticipating obstacles and thinking ahead; using analytical techniques to identify several solutions.
• Able to make quick assessments of and draw logical conclusions from situations.
• Able to 'think on their feet' when dealing with convoluted and complex problems.
• Able to work independently where required or as a team & corporate player acting as the 'expert' in matters relating to Hard Facilities management.
• To be able to exert influence where expert opinion may differ from the organisational direction of travel.
• Highly competent in using Microsoft office packages and other related software eg Planet/CAFM
• Able to analyse and interpret business data to drive business growth

Skills

Essential criteria

• Evidence of being able to interpret manipulate and analyse complex information ensuring that detail and accuracy are not compromised
• Ability to prioritise competing demands and meet short deadlines that will be required for producing complex tasks requiring high quality, accuracy and attention to detail.
• Able to travel between sites
• Frequent use of PC/VDU for day to day activities

Planning and organisation skills

Essential criteria

• Able to formulate long term plans across multi- services and organisations for the development of service redesign and estate strategic models in a changing commissioning and provider environment.
• Ability to develop individual partner Trust estate strategies and to assimilate these across the LLR region to radically redesign the estate model to support future clinical delivery in a holistic approach
• Has the ability to develop long term estate strategies to support all participating organisational objectives including the PSP and to provide a pipeline of projects for business case development and beyond.
• Able to demonstrate the ability to plan and organise work streams for multiple organisations with differing priorities and agendas
• Ability to interpret national, health, or broad organisational policies, and establish the way in which these will be implemented and interpreted.

Equality, Diversity and Inclusion

Essential criteria

• Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
• All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others

Other requirements specific to the role

Essential criteria

• Tenacity - drive and determination to deliver a 'quality product' and to aim to over exceed customer expectations
• Excellent time management skills
• Ability to focus on customer care and listen to patients view points in the delivery of the service
• Responsible for adapting / designing information systems in the delivery of the service
• To undertake audits using research methodology in the evaluation of service provision and delivery methods of construction projects.
• Able to absorb and deal constructively with criticism and seek support as necessary
• Ability to maintain an effective work life balance
• Enthusiastic with a good sense of humour
• Ability to interpret national, regional, and local policy and strategy in order to deliver partner Trust objectives and goals

Additional Information

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.

Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.

UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.

Disclosure and Barring Service Check

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.

The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.

The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.

The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.

If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.

University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description and Spec (PDF, 354.1KB)
• Job Description and Spec (PDF, 354.1KB)
• Understanding your right to work in the UK (PDF, 1.1MB)
• Employee Benefits (PDF, 578.5KB)