Assistant Logistics Manager - The Excel

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Job Introduction

Assistant Logistics Manager

ExCeL London, the home of world leading events is enjoying a period of significant growth and is set to become Europe's largest connected convention centre with the opening of a new extension in Autumn 2024, increasing capacity by 25%. To support this exciting expansion, we're growing our world class hospitality team that will help to deliver over 400 leading industry events every year. ExCeL London Hospitality caters for the biggest, most influential events in the UK, from executive meetings to large scale conferences and exhibitions. We boast a highly trained team of managers, chefs and waiting staff, who ensure our customers receive the best possible service.

Overall Purpose of the role:

The Assistant Logistics Manager will be running the logistics operation for all the variety of events taking place across the venue. Moving equipment around and ensuring all the set ups go smoothly and all events break down. You will also be responsible for any pieces of heavy equipment leaving the warehouse.

Reporting to the Logistic Manager and Head of Logistics, and with them driving changes, improvements, and new processes.

We ensure that you're rewarded for all your hard work, which is why we offer a comprehensive benefits package which includes but is not limited to:

• Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
• Aviva Digicare - Free annual healthcare check
• Exclusive Benefits and Wellbeing site (Perks at Work)
• Entertainment discounts - up to 55% off cinema tickets
• Health + Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%) and many more
• Travel discounts - Discounts with holiday companies such as TUI and Expedia
• Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
• Free meals on duty
• Pension scheme and Life Assurance
• Employee Assistance Programme
• 23 days annual leave plus BH's and an additional day off for your birthday!
• Competitive and supportive family benefits
• Holiday purchase scheme
• On-going training, development and career pathways
• Professional subscriptions paid
• Financial wellbeing programme and preferred rates on salary finance products

Who we are:

Levy UK + Ireland is the vibrant and exciting sector of Compass Group, the world's largest catering company. We work at some of the greatest venues in the world, delivering legendary experiences in food, drink, and hospitality.

In the UK, we are proud to have a wealth of long-standing partnerships with venues across sports, entertainment, and events. Our partnerships include venues such as Wimbledon, Twickenham, Edgbaston, Tottenham Hotspur, Chelsea, Principality Stadium, Scottish Event Campus (SEC) and ExCel London.

We are culinary champions - it's what we do and it's what we are passionate about. At the core of our work is the belief that sustainably sourced great food and drink, coupled with exceptional service is key to creating legendary experiences.

Focussed on 'doing the right thing' for our people and the planet, sustainability, wellbeing, diversity and inclusion are at the heart of what we do.

We have a commitment to being Net Zero by 2027, are official partners of the British Paralympic Association, and are proud to pay all our team members at least the Real Living Wage or London Living Wage.

More information about the role:

• Responsible for running the logistics of all Conference and Event functions for the company, within the venue.

• Responsible for all function sets up, break downs, and sharing all the needed information across the logistic team.
• Responsible alongside the Back of House manager, to manage the picklist procedures, liaising with the operation team, report shortages and offer alternative solutions.
• Responsible alongside the Back of House manager to carry out a quarterly CCG stocktake, report, and justify any discrepancies.
• Responsible for the equipment rental volume, liaise with supplier for delivery and collection dates according with event set up deadlines.
• Responsible for any equipment hired returns or collection, informing the head of department of any possible losses.
• Take all necessary actions to reduce the breakage of China and Glassware.
• Attending event planning meetings once requested
• Report any maintenance issues within the company venue areas to the Facility Manager or Head of Logistics.
• Supporting the head of department to produce the department ROTA, once requested.
• Follow and improve operating and cleaning procedures together with the head of BOH and Back of House manager.
• Work ahead of events with all departments to ensure items that are required for events are available when needed.

About you:

• Proven experience of working in a fast-paced environment
• A team player with a collaborative approach
• Strong attention to detail and a commitment to maintaining high standards
  • Excellent communications skills - able to influence all stakeholder levels.
  • Exudes confidence, energy, and charisma.
  • Demonstrates flexibility and agility.
  • Calm and structured approach, coupled with resilience and problem-solving skills.
  • Preferable forklift driving license holder.

At Levy UK + Ireland, we take pride in fostering a workplace culture that celebrates diversity and promotes inclusion. We believe that our differences are our greatest strengths, and we are committed to creating an environment where every individual is valued, respected, and empowered.

Join us in our journey towards a more diverse and inclusive world, where every person has the chance to thrive and contribute their unique talents. Together, we can achieve greatness.