Assistant Facilities Manager (Workplace)

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Introduction

The Facilities Management team offers a diverse range of services to our colleagues in offices around the world and this role within the team requires a well-rounded skill set and enthusiasm to help create and maintain a healthy and safe working environment. Working alongside the Facilities Manager (Operations), you will assist with the implementation and day to day management of Facilities services for the Economist Group's offices, with particular responsibility for workplace. You will help to provide an excellent environment to all occupants and help to build and maintain a strong working relationship with all of our colleagues and visitors.

Accountabilities

• Assist with management of Health and Safety across all premises, including evacuations, risk assessments, fire safety, and staff induction and ensuring compliance with legal and statutory requirements at all times. Take a continuous improvement approach to these areas - keeping up to date with legislation and colleagues needs, and update our practices accordingly
• Negotiate, co-ordinate and monitor Facilities Management contracts and service agreements, including planned maintenance and reactive repair services, with a strong attention to detail
• Complete regular property inspection audits and assist with premises management issues resulting from these checks
• Establish and maintain proper site records, operational processes and documents in accordance with best practice rules
• Help to promote sustainability in our offices and manage data collection and insight in this area
• Assist with co-ordination and implementation of space planning, office moves and refurbishment projects
• Assist in the preparation and management of property budgets for our workplaces
• Assist workplace leaders in related local or global projects and initiatives
• Assist in the development and maintenance of facilities handbooks to ensure they are fit for purpose as well as meeting colleagues needs
• Carry out building and facilities inductions to new starters
• Oversee and manage the Post team and related services, offering coaching and development where needed
• Oversee and manage the Facilities Helpdesk function, working with the Facilities Helpdesk Administrator to ensure that all jobs reported are dealt with in a timely manner, and offering guidance and support when needed

Experience, skills and professional attributes

• Educated to degree level or with suitable vocational education or experience
• An excellent working knowledge of health and safety legislation. Ideally IOSH or NEBOSH qualified
• IWFM membership or qualifications
• Previous supervisory experience
• Some experience in overseeing service contracts including their procurement, performance and management
• Capable of working autonomously, managing, and prioritizing your own workload, but knowing when to seek guidance and approval
• Have an ability to drive initiatives forward whilst maintain excellent working relationships with stakeholders
• Flexible, 'can do' attitude and excellent problem solving skills
• Clear communicator - able to deal with people at all levels
• Good personal organization and excellent administration skills