Assistant Facilities Manager - Project Support
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Job Description
Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.
We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner.
ASSISTANT FACILITIES MANAGER - FACILITIES MANAGEMENT
BIRMINGHAM
What you will be doing:
An opportunity has arisen for an Assistant Facilities Manager to join the team at Galliford Try within our Facilities Management Business.
Ideally, you will based in or around the Birmingham area and will have the opportunity to travel across multiple sites/projects in the Region.
• Deal with all enquires to the project office from Clients, Customers, Galliford Try Facilities Management (GTFM) staff via telephone, email or direct access/attendance at the project office
• Monitoring and accurately closing PPM tasks which have been allocated to Sub-Contractors, GTFM operational staff from the CAFM system operated by GTFM.
• Ensuring that quotations are obtained, along with the raising and closing of related tasks in the CAFM system for Lifecycle, Variations, Chargeable works, and the AGBH process as instructed by the AM and maintaining records accordingly.
• Undertake the filing of project and GTFM documents to SharePoint or CAFM as appropriate.
• Ensure in conjunction with the AM that the Statutory Compliance obligations of GTFM are met via the effective management of the management of the Planned Preventative module of the CAFM system
• Ensure / monitor the reporting of events and tasks to the Help Desk system of CAFM and follow through the same to completion
• Liaise with School Head Teachers, Teaching Staff and other Client Representatives as required
• Participate in meetings with representatives of the Client, Authority or Schools as required and directed by the AM
• Participation in the preparation of the Monthly reports for the Birmingham Schools Project Monthly report for the client
• Assist the Facilities Manager and participate in an Out of Hour's Standby and Call Out procedure to deal with issues and emergencies as part of a list of nominated contacts
• Carry out Health & Safety checks as required across the sites facilities and services and assist in scheduled site inspections, ensuring that all H&S Regulations and GT Health & Safety Standards are adhered to at all times recording details of shortfalls and identify possible improvements and report, document any incidents in line with GT Policies and Procedures
• Actively participate in all internal and external audits to the project
• Ensure / monitor the reporting of events and tasks to the Help Desk and follow through the same to completion
• Cover for the Facilities Manager within the project during periods of sickness and holidays when the need arises.
About You:
• Experience in FM, PFI Knowledge would be advantageous
• Experience in managing of PPM and reactive tasks
• Experience in managing and leading a team
• IOSHH Managing Safely qualification or willing to gain this qualification
• Preferably NEBOSH GC qualification or willing to gain this qualification
• Good Excel skills, managing trackers, obtaining quotes, dealing with Sub-contractors
• Good Organisational and Time management skills
• Project work experience
• Managing Contractors
• H&S knowledge
• Being able to work remotely when required, and without the need for close supervision
• Travel between sites as required
• Good initiative
• Flexibility and to be available for out of hours emergencies
• Any technical knowledge would be advantageous but not essential
You will also be able to demonstrate the following key attributes.
• Desire to understand and promote the Company purpose, vision, values and culture
• Organised, structured and professional, with a passion for excellence, striving to delivering the best.
• Flexibility, resilience and the ability to influence and build relationships with key stakeholders. Demonstrating strong ethical standards with openness and honest.
• Commitment to the provision of excellent customer service, passionate, committed and enthusiastic in all that you do.
• A self-starter with a can-do attitude and a desire to pick up new challenges. Dedicated to working together to achieve results.
What We Can Offer in Return:
With an impressive order book of over £3.8 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.
We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues.
We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.
Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.
Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.
Our benefits:
We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.
• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role
About us:
Galliford Try is one of the UK's leading construction groups with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.
Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.
We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.
For more information on this role or to enquire about other positions available within our Specialist Services business please contact Chloe Phillips on chloe.phillips@gallifordtry.co.uk.
Additional Information:
Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.
We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.
Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.
A full job description for this role is available upon request.
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