Assistant Facilities Manager

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Job Description

Salary: Base salary: £36,000pa to c.£42,350pa depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a Assistant Facilities Manager at HS2 you be deliver a range of Facilities services in line with contractual commitments and correct security and confidentiality agreements, to ensure that the HS2 offices, across London are always fully operational and set up to a high standard.

About the role:

• Participate in the design, development and implementation of Facilities processes and procedures in line with current Heath, Safety, Security and Environmental (HSSE) requirements
• Manage and produce analysis of Facilities activities and related HSSE activities, including taking the lead on the completion of the Statutory Compliance tracker for London sites.
• Maintain management of key voluntary roles such as First Aider, Fire Warden and Evacuation chair operators to ensure compliance with legislation and regulatory requirements
• Act as point of contact for all London Facilities related expenditure. Provide management and analysis of all Facilities expenditure, including supplier set up, raising of PO's and receipting, management of purchasing card, monthly financial accounting and preparation of monthly accruals, as instructed by Head of Estates and Facilities Managers.
• Provide cover for absence for London Facilities Manager and Birmingham Assistant Facilities Manager
• Support the Facilities Manager in the administration of team workload and roster planning.
• Support the Facilities Manager to manage the outsourced Facilities Management provider and other key Facilities suppliers
• Lead with the Birmingham Assistant Facilities Manager on the management of the meeting room booking system
• Provide project management support when required for projects such as office moves, relocations and restacks, including working out of hours to deliver projects.
• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

About You:

Skills:

• Ability to prioritise a wide range of deliverables and deadlines
• Ability to manage change in a matrix structure outside of line management
• Project management skills, including the ability to design small to mid-sized projects
• Ability to create and review facilities processes and procedures (including giving consideration to processes elsewhere within the business) including interface with other key support team processes (e.g. IT, HRSS etc)
• Ability to deal confidently with staff, contractors and visitors on a wide range of Facilities issues
• Customer service skills with the ability to prioritise a wide range of conflicting pressures
• Ability to create, populate and interrogate raw data to make informed decisions for review with the management team

Knowledge:

• Knowledge of operational Facilities Management including Membership of Institute of Workplace Facilities Management (IWFM) or equivalent experience
• Knowledge of Procurement and contract management methodology, including experience of NEC3 contracts
• Knowledge of Facilities budgets, Accounts payable processes and financial planning, including accruals
• Knowledge of Health and Safety legislation as applicable to the built environment NEBOSH General Certificate preferred but IOSH Managing Safely may be considered

Type of experience:

• Experience of providing Facilities Services in a corporate environment, including management of an outsourced FM provider
• Experience of set up, design and delivery of accommodation projects, including office moves.
• Experience of Financial accounting systems, including payment processes, invoicing, accruals and monthly reconciliations

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect. It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process - YouTube

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.