Assistant Facilities Manager

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Purpose of job

The Assistant Facilities Manager plays a crucial role in ensuring the smooth operation of our business. Collaborating with the facilities management team, you'll oversee safety compliance, maintenance and to create an optimal learning environment. Your attention to detail, problem-solving skills, and commitment to health and safety will contribute to a secure and vibrant campus that supports both students and staff. If you're organised, and passionate about maintaining top-notch facilities, join us in making a positive impact on education.

Summary of Position

Title: Assistant Facilities Manager

Hours of Work: Full-Time, Monday to Friday

Contract Type: Permanent

Location: London

Salary: £25,000 to £28,000 depending on experience

Responsibilities

• Managing supplies - keeping stock record and ordering of stationery, equipment and cleaning supplies.
• Asset and Microsoft licences management
• Management of the onboarding and offboarding of staff in terms of issue of work equipment: laptops, mobile phones, keys, etc., and the allocation of Microsoft licences (A1, A3, A5) as appropriate.
• Managing email accounts - keep a working record of staff email accounts and ensure that email accounts distribution and closures take place for staff as required (starters and leavers).
• Compliance - ensure regular fire alarm tests are carried out (by the relevant centre security/facilities) and recorded; arrange for Fire Extinguishers servicing to be carried out and recorded; ensure that site risk assessments are carried out by the relevant centre, and occasionally may be done by the Assistant Facilities Manager, depending on the specifics of the risk assessment and relevant compliance requirements.
• Contractor management - liaise with contractors on obtaining quotes for any site repairs; create and monitor the delivery of the repairs schedule of works; liaise with Accounts to arrange payments.
• Security - arrange for holiday cover when security personnel are on leave.
• Cleaning Standards at sites - to do site visits on bi-weekly basis to monitor the standards of cleaning at the London sites and address any issues with the cleaning staff as and when required. Provide training, as may be necessary.
• Travelling between sites within London will be expected with occasional travel outside of London on a same day return basis.

Person Specification

Education / Qualification and Training

• A Health and Safety qualification or certification would be advantageous.
• Risk assessment qualification or certification would be advantageous.

Skills and Knowledge

• Strong team focus with an "all hands on deck" approach,
• A self-starter able to work with little supervision.
• Ability to plan and organise in a timely manner, prioritising workloads effectively and meet deadlines.
• Always looking for a way to improve current processes and cut costs maintaining quality of delivery.

Experience

• Prior experience in facilities management or related roles is essential. Experience within educational setting is a plus.
• Experience in a multi-site environment would be beneficial.
• Experience working in a fast-paced environment, where processes and the working environment are constantly changing.

Disclosure and Barring Service Clearance (DBS check)

BAJ is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff to share this commitment.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

A criminal record will only be taken into account where the conviction is relevant to the position being applied for, and will not necessarily block candidates from employment. Any decision will depend on the precise nature of the work and the circumstances and background to the offence.

Equal Opportunities

BAJ is an Equal Opportunity Employer, committed to diversity and inclusion. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential. BAJ has a diverse workforce that is representative at all job levels.