Assistant Contract Manager

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Job Description

Salary: £32,050 - £37,700 pa depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

The Assistant Contract Manager will provide contract management support across HS2 Ltd's corporate contracts portfolio. Contract management at HS2 Ltd must comply with statutory requirements along with relevant government policies to deliver value for money. The contract management team supports the delivery of these goals through a culture of support and teamwork.

HS2 have a growing portfolio of contracts, including both standard government forms and NEC3 contracts. The NEC3 form of contract embodies a strong procedural approach to support collaboration, discipline and control and HS2 Ltd must comply with statutory requirements along with relevant government policies to deliver value for money.

About the role:

• Assist the Contract Manager and Senior contract Manager in their duties of managing a portfolio of corporate contracts
• Contribute to the administration of HS2 Ltd corporate contracts
• Assist in drafting documents to progress change requests through the company's governance structure, systems and in association with other HS2 functions
• Assist in compiling documents for compliance checks against contracts
• Assist in the production of contract management plans for each contract
• Review supplier performance against KPIs and performance measures
• Assist in the calculation of service credits and warranty payments
• Work to achieve value for money at each stage of the contract.
• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
• Setting up and facilitating meetings and information sharing with other functional areas
• Ad hoc support to high-profile projects

About You:

Skills:

• Stakeholder management skills
• Ability to provide attention to detail, especially with regards to contract documentation
• Administrative skills

Knowledge:

• Governance, Assurance & Compliance (3)
• Strategy Development (1)
• Project Management & Planning (2)
• Estimating & Cost Planning (1)
• Procurement (1)
• UCR/PCR Application (1)
• Bespoke Third Party Agreements (1)
• Contract Management & Administration (3)
• Negotiation (2)
• Dispute Resolution (2)
• Cost Control (2)
• Risk & Value Management (2)
• Supply Chain Management (1)
• Processes (3)
• Systems (3)

Aware: Awareness/ theoretical appreciation of the competence

Practiced: Applies the competence under supervision, primarily in non-complex situations

Competent: Applies the competence independently or with minimal supervision, often in situations of some complexity

Proficient: Can critically evaluate and adapt to situation as required. Applies the competence independently, primarily in complex situations. Can supervise others applying the competence

Expert/ Strategic: Can critically evaluate, adapt or develop new theories and/or methods. Recognised as an expert by other senior professionals, who is called on by others for advice on the competence and educates others. Applies the competence independently in highly complex or challenging situations.

Type of experience:

• Experience working in a commercial environment
• Experience in an assistant contract or commercial management role
• Stakeholder and supplier management
• Experience with a good range of programmes and software (Excel, SAP, Outlook, PowerPoint, Access, Project)

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process - YouTube

Any applications received after the closing date will not be considered.

About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.