Assistant Company Secretary

Job Title: Assistant Company Secretary

Location: Stirling Square, London. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £81,500 + depending on experience

What you’ll be doing:

Governance Support

• Assisting the Deputy Company Secretary with day-to-day corporate matters, including providing support on plc board and committee matters and supporting the preparation of the Annual Report
• Identifying and implementing governance projects and efficiencies which streamline processes and improve ways of working
• Maintaining the Company’s shareholder register and supporting effective shareholder relations
• Working with Group Treasury on Banking Committee secretariat matters and assist with ad hoc governance projects
• Drafting procedural notes for company secretarial processes
• Horizon scanning and drafting briefing materials on proposed changes to the regulatory and statutory governance landscape
• Collating Environmental, Social, and Governance (ESG) data and responding to sustainability questionnaires, such as the Global Reporting Initiative, Carbon Disclosure Project, and Dow Jones Sustainability Index
• Assisting the management of the corporate website’s materials related to the Company and ensuring compliance with governance requirements

Compliance

• Manage Regulatory News Service (RNS) announcements, including directors’ dealings, shareholder holdings, directorate changes, total voting rights etc
• Support day-to-day share buyback activities and file Financial Conduct Authority (FCA) Person Discharging Managerial Responsibilities notifications

Share Registration

• Managing the relationship with the Company’s registrar and managing the share register and shareholder queries
• Ensuring the smooth and efficient management of the Company’s dividend payment process and reviewing the related stationery
• Maintaining accurate records of the Group’s share capital and lead share registration modernisation projects
• Manage the share plan allotment resolutions ratifications process and address shareholder requests regarding forfeited shares

Subsidiary Management

• From-time-to-time, providing support to various Group subsidiary boards

Your skills and experiences:

• A Chartered Governance Institute qualification (CGI) is essential
• Experience working within a listed company environment, ideally with a large multinational organisation
• In-depth understanding of relevant legislation and regulatory requirements for a UK listed company
• Proven expertise in managing corporate governance matters and supporting compliance with various governance obligations
• Demonstrated ability to effectively develop and maintain relationships with a broad range of internal and external stakeholders with external administrators and service providers, ensuring high-quality service delivery for the Company

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The Legal Company Secretariat Team:

This role sits within the legal Company Secretariat team at Head Office, reporting to the Deputy Company Secretary, and plays a crucial part in corporate PLC compliance and governance. The team is responsible for ensuring best practices in all relevant legal and regulatory requirements, providing expert advice on a range of matters, from company law to corporate governance and regulatory compliance. The individual will work within a dynamic team, offering the opportunity to make a significant impact and grow professionally. With a focus on supporting senior stakeholders, the role provides ample opportunities for development while contributing to the strategic objectives of the business.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 14th March 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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