Assistant Billing Manager (E-Billing)

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Kennedys is looking for an Assistant e-Billing Manager to join our Finance team. The successful Assistant e-Billing Manager will contribute to the effectiveness of the Finance team by providing a comprehensive and efficient service to internal and external clients in order that the business objectives of the Firm and the department are achieved.

Team

Kennedys Finance team support the firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the firm's internal and external clients.

Our Finance team is made up of Financial Control, Financial Planning and Reporting, Management Accountants, Working Capital Management, Legal Cashiers and a Master Data Management Team.

Our UK Finance team is based in Chelmsford and London and have a presence in eight global offices.

Key responsibilities

• Motivate, mentor and provide leadership to the e-Billing team including setting and reviewing performance objectives on a regular basis using the formal appraisal process and other informal approaches
• Monitor workload distribution and overtime requirements, identifying areas where efficiencies of the e-billing function can be improved and work with the Working Capital Management team, Head of Working Capital and Finance Director to implement approved changes
• Responsible for the e-Billing team and ensuring an effective and timely service is provided to the Firm, within revenue cycle targets
• Maintain a well organised e-Billing function, ensuring adequate staffing to provide cover so that the e-Billing team can respond to all requests in a timely and efficient manner
• Working with the Finance Systems team and Working Capital Management to assist in the introduction of new working practices and procedures.
• Ensure active management of the Firm's work in progress (WIP) liaising with Fee Earners and Partners to regularly meet billing and lock up targets
• Set billing deadlines/timetables to optimise the spread of billing throughout the month/quarter
• Monitor actual billings against budgets and liaise with other Finance Managers where necessary

Required experience

• Previous experience in a billing function in an international law firm/professional services environment
• Previous supervisory experience is preferred
• Previous e-billing experience
• Knowledge of e-billing portals such as TyMetrix, CounselLink, Legal X, Ascent and Legal Tracker is essential.
• Knowledge of e-billing hub
• In-depth knowledge of VAT
• Knowledge of Solicitors Accounting Rules and VAT Regulation, preferably supported by qualification
• Experience of internal and external compliance
• Excellent communications skills
• Advanced IT skills including Excel, Word, PowerPoint, and Elite 3E (or similar financial systems).

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 47 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Documents

• JD - Assistant Billing Manager E-Billing- September 2025.pdf (66.14 KB)