Assistant Administration Manager

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Job Description

• Suffolk County Council - Waterloo Centre, Leiston, IP16 4HE - Hybrid
• £27,711 per annum (pro rata for part time)
• 32 hours per week
• Permanent

At Suffolk County Council, we believe that when our people grow, our communities thrive. That's why we're looking for a passionate Assistant Administration Manager to join our team. Here, you'll find more than just a job - you'll discover opportunities to develop your skills, make a meaningful impact, and reimagine what's possible. Are you ready to grow with us and shape the future of Suffolk?

Your role and responsibilities

As part of a team providing administrative and financial support to our Social Care and Family Support Practitioners across the North and East Ipswich and Coastal locality you will have a varied workload.

You will be supervising a small team of Administrators in our Leiston office, as well as contributing to the overall management of the wider team in our Felixstowe and Ipswich offices too. You will use your excellent communication skills to provide advice and guidance to staff on a range of administrative procedures, monitoring workloads and ensuring work is completed to a high standard and within agreed timescales. Being based in the Leiston office you will also be our 'go to' person in relation to office and premises related queries.

You will need

• a good working knowledge of budget administration, following financial policies and procedures
• experience of managing/supervising staff in an office environment
• excellent IT skills including a working knowledge of Microsoft Office packages
• excellent organisational skills working on your own initiative as well as effectively as part of a team.

You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.

The team

• our Administration team provides high quality administrative support to the Practitioners and Managers supporting children and families across our locality area
• we are a friendly, solution-focused team and you will have the full support of your fellow team members both within the local and wider team, together with opportunities to continue to learn and develop your skills
• whilst we practice hybrid working, all of the team members are expected to spend part of their week working from the office which we see as an important part of building and maintaining relationships and knowledge as well as an opportunity to collaborate with colleagues in person across our service.

For more information

Please contact Claire Drake (she/her) for a casual conversation. You can reach her by calling 01473 263441 or emailing claire.drake@suffolk.gov.uk

How to apply

Step 1 - Read the Job and Person Profile (JPP) (docx).

Step 2 - Click 'Apply Now' to start your online application.

Step 3 - Upload asupporting statementanswering the following questions below (no more than 400 words per question). You should use the Supporting Statement template.

1. Describe a situation where you had to manage or monitor a budget. How did you ensure accurate tracking and reporting?

2. Tell us about a particularly challenging period at work. How did you maintain your team's motivation and performance

3. Tell us about a time when you had to handle sensitive or confidential information. How did you ensure the data was processed appropriately

4. Describe a time when you had to adapt your management style to support a team member during a difficult period. What was the outcome?

Step 4 - Upload a CV (without name and personal details).

Please note: Without a supporting statement and CV, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format.

We value authentic applications that showcase your genuine skills and experiences. Applications suspected of being generated by AI may be rejected. We encourage you to present your own work and ideas throughout the application process.

If you require any reasonable adjustments to the application process before the next selection stage, please contact our Recruitment Team by emailingrecruitment@suffolk.gov.ukor calling 03456 014412.If you are invited to the next stage of selection, you will have another opportunity to request adjustments for the next stages of the process.

Closing date: 11.30pm, 23 January 2025.

Interview date:11 February 2025.

This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid

About Us

As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We're driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.

In return, you'll enjoy:

• up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
• membership of a competitive Local Government Pension Scheme (LGPS)
• travel, lifestyle, health and wellbeing benefits
• performance-related annual pay progression, in addition to an annual cost-of-living pay increase
• training and encouragement to expand your knowledge
• a variety of career development opportunities across our organisation
• diverse and active staff networks
• flexible working options, with the right to request flexible working from your first day

Plus lots more!

If you want to know more about our benefits, values and equality commitments please visit our Suffolk County Council careers website (careers.Suffolk.gov.uk).