Administrator

Job Description

The A&O Shearman Belfast office is growing! We are seeking Administrators to join the team.

In November 2011 the Belfast Support Services Centre (SSC) was launched to deliver core internal business support across IT, HR, Finance, Business Services, Marketing and Risk. Alongside this the Advanced Delivery Legal (ADL) team was also launched in Belfast to focus on harnessing digital technology and alternative resourcing models to provide legal support to our clients across the globe.

The Belfast office is now the second largest office in the A&O Shearman network, with over 700 employees working across our SSC and ADL teams. Join us and you'll enjoy a highly collaborative culture that will bring out the best in you!

What you will do

This role is suited to a committed team player who works well with others and enjoys working towards a common goal. You will be an excellent communicator who is confident in interactions with others, with the ability to listen and understand issues from all perspectives and to value other opinions.

You will also have the ability to work well under pressure and multi task to meet targets and tight deadlines. Additionally, you will have excellent attention to detail and high level of accuracy, with the ability to deliver tasks in a professional and organised way with limited supervision and you will also be focused on delivering excellent client service.

• Operational Support - provide administrative and operational support
• Interview Management - source interviewers, schedule interviews and organise assessment days, gather feedback from interviewers and pass this on to candidates
• Liaise with university careers offices, student bodies and brand ambassadors to promote awareness of A&O Shearman brand on campus
• Events - support with organising a wide range of events
• Projects - assist as required with a variety of projects and initiatives
• Reporting - prepare regular and bespoke reports as required
• Shared mailbox - manage and respond to queries

What you will have

• Administrative experience in a corporate environment (desirable)
• Strong interest in developing your career in a HR / Recruitment environment
• Strong team ethic and able to work well with others
• Excellent attention to detail
• Very good organisational skills - able to structure and prioritise workload to ensure that competing deliverables are met within required timeframes
• Positive, pro-active attitude - eager to find, suggest and implement programme and process improvements
• Ability to work well under pressure and deliver during busiest times
• Strong communicator - written and verbal
• Ability to establish and maintain credibility with key stakeholders and specialist teams.
• Competent in Microsoft Office packages.

We recognise the value of flexible working and embrace hybrid working, allowing our people to work from home up to 40% of their working time. We do, however, remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.

We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.

If this role is not of interest we may have another suitable opportunity here for you at A&O Shearman! Visit our careers portal at A&O Shearman Careers and submit your CV to our Talent Network to be notified when the perfect opportunity becomes available.