Administration Manager / Theatre Scheduler

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Fulfil your potential in hospitals that make history:

Charing Cross, Hammersmith, St Mary's, Queen Charlotte's & Chelsea and Western Eye.

With five world-renowned hospitals, Imperial College Healthcare NHS Trust is full of opportunity if you are looking to develop your healthcare career.

We are an NHS Trust of approximately 14,000 people, providing care for over a million and a half patients from north west London and beyond every year.

We have a rich heritage and an ambitious vision for the future of our patients and local communities.

With our partners, Imperial College London, and The Royal Marsden NHS Foundation Trust, we form Imperial College Academic Health Science Centre, one of 6 academic health science centres in the UK, working to ensure the rapid translation of research for better patient care and excellence in education.

We are proud of our heritage in innovation and we are early adopters of new insights in technologies, techniques and treatments for improving health.

Job overview

We are seeking a committed and highly motivated Administration Manager / Theatre Scheduler within Riverside Day Surgery, based at Charing Cross Hospital, Hammersmith, you will be a highly motivated person that will lead an experienced Administration Team (with a particular focus on theatre scheduling and planning).

The post holder will be responsible for leading and coordinating the team, taking continued responsibility for the daily management and organisation of staff.

The post holder will work very closely with the Deputy General Manager, Matron, Service Support Manager and with other speciality teams to ensure the needs of the patients are placed at the centre of the care delivery.

Main duties of the job

• To manage the people and processes of the Riverside Day Surgery with a particular focus on the coordination of the theatre schedule.
• To manage the planning and prioritisation of the work associated within the team and organise all activities in order to achieve a cost effective, efficient, high quality service.

Working for our organisation

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You'll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person specification

Education/ Qualifications

Essential criteria

• Degree level qualification or equivalent training and/or experience.

Experience

Essential criteria

• Knowledge of administration procedures and information systems
• Operational experience in a managerial or supervisory role.
• Staff management including objective setting and appraisal, performance review & people development.
• Proven ability in managing people, process, quality and productivity

Desirable criteria

• Cerner Millennium
• Federated Data Platform (CCS)

Skills/Knowledge/ Abilities

Essential criteria

• Ability to prioritise and delegate tasks appropriately
• Excellent problem solving skills.
• Dealing professionally, promptly and sensitively with escalated problems, issues and complaints.
• Ability to work autonomously or as part of a team

Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job description (PDF, 517.6KB)
• Functional Requirement Form (PDF, 472.6KB)
• Our Strategy 2023-25 (PDF, 230.4KB)