Accounts Receivable Manager

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Epassi UK is growing and we are looking for a Accounts Receivable Manager

Here at Epassi UK, we are on a mission to boost the everyday well-being of the UK's working population. As a result of our continued growth, we are searching for a highly motivated Accounts Receivable Manager to join our local finance team.

Epassi UK is part of the Epassi Group, a multinational well-being company based in Haywards Heath, with the vision to create a fitter, happier, and more productive workforce now and for future generations. We run the health and well-being programs for over 2,000 of the largest corporate organizations in the UK. We are a vibrant and friendly company with a 'family' feel and have a reputation in the Employee Benefits industry for delivering what we promise, when we say we will.

For you to do your job successfully, you are given control and decision-making powers so you can wholly support the company and our clients.

Why You Should Join Epassi UK:

• We are recognized by the Financial Times as one of the fastest-growing companies in Europe.
• We are a fast-growing tech and well-being company; you will have a chance to impact many meaningful things and grow together with us as a professional.
• We have an inspiring & supportive culture, and we take care of the well-being of our employees.
• We provide a flexible hybrid work model and care about your work-life balance.
• We take care of your professional development by creating a personal development plan.
• We have a unique team environment - international, motivated, supportive colleagues with a great sense of humour.
• You will be joining us at a uniquely interesting time, as we are now taking our new course for growth.

Job Summary

Working alongside the finance team to identify invoicing issues and develop new strategies for a better and proactive work environment. Your contributions will be vital as you become an integral part of our collaborative team.

As an Accounts Receivables Manager, you are responsible for all aspects of invoicing, and credit control, including (but not limited to) managing client payments, statements, collection letters, client and club liquidations.

Main responsibilities:

• All aspects of credit control - statements, collection letters and final reminders for payment
• Work alongside the customer success account managers on aged debt and liquidations process.
• Manage the receipt allocation for payments from clients.
• Daily liaising with account managers to manage aged debt, client account queries, and liquidation queries.
• Managing the portals for those clients using them as their financial interface with Epassi UK Limited
• Manage the new client onboarding process set up on QuickBooks.
• Manage the client and club (club liquidations will affect client credit noting) process.
• Finance ad-hoc duties, in period of transition and process improvements.
• Ensure all transactions entered into QuickBooks for clients are accurate and deadlines met each month.
• Collaborate with account managers to identify invoicing or payment issues and collection process.
• CRM project management at the appropriate stages for action by account managers regarding credit control and liquidation matters for clients and merchants.
• Collaborate with account managers to make sure all client data is up to date (contacts, purchase order numbers and address information).
• Liaising with client's portal advisers (Ariba, Coupa, Tungsten, Tradeshift etc.) to ensure all invoices are entered timely and accurately under the correct PO.
• Writing to liquidation companies/solicitors placing claims on behalf of Epassi for client and club closures.
• Monitoring the shared inboxes and managing incoming email queries with the finance team
• Full ownership of the invoicing process, working with account managers to ensure that the process captures all necessary information (GF invoicing, MGD invoicing, HF and Agency Fee invoicing, purchase orders, billing etc. to ensure on bottlenecks and pain points in the workflow.
• Line manages junior members of the team on their invoicing and invoicing queries duties, to oversee their development in this area and minimize error rate.
• Take ownership, working with other members of the team, of receipts banking - ensuring that customer receipts are matched accurately with customer invoices to the correct accounts and that all payments on customer accounts are reconciled to invoices or resolved.
• Improve and implement automation in the invoicing process to get through large volumes of invoicing in a more efficient manner.
• Improve and implement automation in the credit control process to send out batch correspondence cadences for payment reminders at certain relative dates.
• Spearhead the invoicing migration changes with regards to the implementation of the new Epassi product for the UK, and what that means for the systems and data flow for clients.
• Take ownership of the invoicing month-end: ensuring all required invoicing is done prior to working day 1 of month-end, and eventually developing further to perform all the month-end revenue checks and revenue journals.

Job Type:

• Full time, 36 hours per week

Salary:

• £33,000-£38,000 depending on experience.

Benefits:

• Employee discounts
• Enhanced maternity leave
• Subsidised gym membership
• Health and well-being program
• Health cash plan (via Medicash)
• Company event
• Company pension
• Flexible schedule
• Store discounts

Supplemental pay types:

Employee Incentive Plan

Experience:

• Previous large client credit control experience - appropriate credit control qualifications are a plus.
• Working knowledge of QuickBooks online.
• Proficiency in MS office - Excel skills are essential.
• Accuracy and attention to detail.
• Excellent problem-solving skills.
• Self-driven, positive, can-do attitude, motivated and approachable.
• Solid communication skills, both written and oral.