Access Control Manager

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Detailed job description and main responsibilities

This is an exciting opportunity to join the Estates and Facilities Directorate in the Security Team. The Access Control Manager will report to the Security Manager, and will manage Access Control according to tight protocols and SOPs, provide reports and use extensively the proprietary computer based system for access control. Discretion and tact will be required. This is a good opportunity to begin a career in Management within the Estates and Facilities environment.

To manage the levels of Access across the site using the available systems to permit and deny access on a structural and temporal basis for staff, contractors and other users requiring Controlled Access

Act as System Administrator for the Access Control System, allocating appropriate levels of administrative rights according to the Safe Operating Procedure.

Meet with Managers who have access allocated under Access Agreement, to inform them of their responsibilities under the Policy and Safe Operating Procedures and gain agreement for their access level, and which staff can access and when.

Meet with Managers who have access allocated under Specific Access Area Arrangements and agree specific access for persons.

Provide regular reports to Managers who have access allocated under Specific Access Area Arrangements of who has accessed their area and who has access.

Manage staff leavers using the Leavers Report from HR.

Manage contractor and other Trust access according to the Safe Operating Procedure.

Issue initial access control to new staff on their Induction Day according to the Safe Operating Procedure.

Investigate and resolve legacy issues of personnel on the Access Control Database who no longer work in the Trust.

Carry out audits of Personnel registered on the System to establish their validity ensuring their access levels are appropriate.

Ensure that all staff have appropriate access for their role and that they are not prohibited from gaining access to any area required for their normal role.

Ensure that Fire, Resuscitation and other Emergency Response teams have the appropriate physical and temporal access, regularly checking with the nominated Manager the currency of any list of responders.

Issue Temporary Access Cards to Estates for Contractors and provide reports of access gained using these cards.

Provide assistance with any Investigation under the Trust Disciplinary Procedure.

Assist as necessary with the Trust CCTV system, where applicable producing evidence for investigations internally or for external agencies.

To provide activity reports to demonstrate performance against agreed key performance indicators.

To provide professional operational leadership for the service within the directorate to promote the delivery of high quality, cost effective services.

To assist the Security Manager in the performance and monitoring of activity on a daily basis, to support the achievement of the Trust's targets, and monitor and lead in the implementation of subsequent actions required within areas of supervisory responsibility.

To manage the unpredictable working day when dealing with service problems, staffing levels and service emergencies.

To ensure that service is adequately staffed with appropriately trained personnel within budgetary constraints and meets statutory requirements (e.g. WTD). The post holder will assist the Security Manager in the management of the recruitment, rosters, and procedures for annual leave.

Person specification

Experience

Essential criteria

• NVQ Level three education or equivalent experience.
• Experience in a management position within a busy organisation.
• Management Qualification equivalent to an NHS Line Managers Course

Knowledge

Essential criteria

• A clear understanding of the responsibilities and tasks associated with Safe Operating Procedures
• A clear understanding of computer-based systems, confidentiality, data protection and data analysis.
• An ability to use effectively Microsoft Word, PowerPoint and Excel to produce reports, analysis and presentations.
• A clear understanding of the importance of creating a safe and secure environment for NHS staff patients and assets.

Experience

Essential criteria

• Experience of practical application of health and safety/security best practice to include risk assessments.
• Microsoft office suite experience including Excel and PowerPoint
• Ability to write comment upon, implement and change policies in accordance with various aspects of the role.
• Staff management experience.
• Experience of DATIX incident reporting or similar reporting systems.
• Experience of working in the NHS dealing with challenging issues or similar complex organisations.

Skills

Essential criteria

• Strong communication skills including the ability to relate and communicate with patients and staff at all levels and from different professions.
• Appropriate assertiveness skills, proven negotiation skills and an ability to formulate and verbalise views.
• Ability to analyse complex problems and interpret information effectively, and develop practical and workable solutions
• A strong sense of personal accountability with an understanding of the boundaries around delegated authority.
• A strong sense of personal accountability with an understanding of the boundaries around delegated authority.

Please note that we do not accept applications via CV or recruitment agencies.

This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity.

Applications are welcomed from applicants who wish to apply for a position on the basis of a smarter or flexible working arrangement. Where candidates are successful at interview, such requests will be taken under consideration and accommodated where the needs of the service allow.

We welcome applications irrespective of people's age, disability, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

All staff no matter where they work or which age group of patients they work with must be aware of their responsibility to act when they feel a child, young person or vulnerable adult has been or is at risk of abuse.

We are a fully non-smoking Trust. Smoking is completely prohibited in all Trust buildings, grounds and car parks for patients, visitors, staff and contractors.

This Local Employment Partnership Employer shares information about new starters with Jobcentre Plus, for statistical purposes only.

After applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the Resourcing Team on 01634 830000.

If you have not heard from us within 21 days of the closing date, please assume that you have not been shortlisted on this occasion.

We wish to stress that no discourtesy is intended in following such a procedure, and you should not let this deter you from future applications.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• JD - Access Control Manager (PDF, 840.3KB)