Job responsibilities
Please see the full job description for more detail in supporting information
JOB PURPOSE:
The
post holder will be a Senior member of the Estates & Facilities Management
team, with responsibility for the leadership and management of the Engineering
Infrastructure and Hard Facilities Management, specifically;
Estates Operations
Engineering Infrastructure
Statutory Compliance
Electro Biomedical Engineering (EBME)
Energy
Waste
Fire Safety Management
The
post holder has leadership, managerial and professional responsibility for the
above services on behalf of the Trust. The post holder holds line management
responsibility for service managers in these areas of responsibility.
The
post holder will be responsible for ensuring the services noted above are
effectively resourced, have clear policies to deliver high quality and safe
services and robust governance to give assurance from Ward to Board in
respect of national standards and statutory compliance.
The
post holder will act as the Trusts expert in these areas, providing highly
specialist and professional estates expertise to directors, clinicians, senior
managers and other staff throughout the Trust.
At
a corporate level, the post holder will formulate and deliver strategic and
operational objectives whilst ensuring the provision of a comprehensive and
efficient service working on behalf of patients, visitors and staff.
The
post holder will be expected to embrace the changes in the delivery of health
care and to identify and implement innovative solutions that support the Trusts
Objectives.
Accountable
for the delivery against Key Performance Indicators (KPIs), service
developments and support the departments Business Plan. Lead on the provision
of services to sustain future strategies and developments with the support of
Service Managers in each of the key areas.
Responsible
for resource management to specified targets and standards in line with the
Trusts business plan and national targets.
To
be an integral member the Trusts Emergency Planning Team, supporting the
Estates & Facilities Division on matters relating to Major Incidents and
Business Continuity, developing plans for the division and supporting the Trust
to maintain its services in a safe manner when involved in a Major Incident.
The
post holder will hold delegated responsibility for the compliance of highly
complex buildings and engineering that are critical to patient care and the management
of the Trust estate. The post holder will act as the Trusts expert and adviser
in these areas, providing specialist professional estates expertise
With
the support of Service Managers, responsible for the ensuring compliance
in-line with HTM, Environmental Management and Health and Safety Legislation
Support
the Associate Director of Estates and Facilities as one of the Senior
Management Team within EFM.
Responsible for the planning and
executing of the Planned Preventative Maintenance (PPM) programmes to assure
compliance with legislation and the relevant Health Technical Memoranda (HTM).
Lead and participate in the Estates on-call rota.
Main duties and responsibilities:
Hold
responsibility for Engineering Services and Hard FM within West Suffolk
Foundation Trust.
Be
the professional lead within the organisation to ensure on strategic and
operational infrastructure projects, maintenance, compliance is both
effectively and professionally communicated
External
to the organisation, be the point of contact for regional and national topics
relating to infrastructure and engineering compliance; represent WSFT at a
national level when required
Hold
management accountability for Service Managers in each area
Ensure
a programme of training and development is in place within delegated services
to ensure that each member of staff is supported
Take
responsibility for leadership and management of the relevant sections of the
Premises Assurance Model (PAM) for the Trust
Ensure
the Trust has the relevant governance in-place to support the HTM disciplines
Ensure
Policies are in place relating to relevant services for the Trust and where
required effective procedural documents are also in-place
Ensure
Risk Assessments are in-place in all areas the post holder is accountable for,
and that actions are recorded and managed effectively
Responsibility
for the infrastructure including engineering and technical advice across the
Estates and Facilities Department.
Support
the Trusts Capital Programme both in ensuring the identification, business case
development and delivery of the backlog investment projects from an engineering
perspective ensure that condition surveys and asset performance are
undertaken to complete gap analysis and develop an investment programme
Responsibility
and accountability to investigate and respond to complaints received from
patients, visitors, staff and public, regarding delegated services
Advise
the Trust through the Associate Director of Estates and Facilities with regard
to resource requirements to ensure that services are effectively resourced at
an appropriate level.
Hold
responsibility for the performance of all contracts within Estates Management.
Assure
information is disseminated to the Estates and Facilities teams on all matters
affecting policy, established procedures, training, staffing, health &
safety, continuity of engineering and building infrastructure and technical
development.
Collect,
collate and record statistical information in regard to the performance and
efficiency of buildings, engineering, plant, equipment and infrastructure.
Review
and report on data/ information provided by the Service Management Team to
ensure the completion of KPIs and upward report challenges or risks that
cannot be managed within delegated authority.
Budget
Management responsibility, supporting service managers and holding them to
account as appropriate.
Responsibility
to act as the Responsible Person under HTM05 (Fire) with the Associate Director
of Estates and Facilities being the designated person. Line Management responsibility for the Fire
Safety Advisor.
Manage
procedures for placing orders for goods or contract services in line with
requirements contained within Standing Financial Instructions (SFI).
Operational Delivery
Hold
responsibility, with the Head of Facilities, Head of Development and Head of
Business, to Support the Associate Director of Estates and Facilities in
Business Planning, Compliance Overview and Strategy Development
Responsible
for supporting the development and maintenance of the Trusts Backlog
Maintenance Risk Register and programmes of investment.
Proved
specialist technical advice and leadership to Estates and Facilities
Colleagues, to ensure projects are compliant with HTM, HBN, and other relevant
statutory and Trust requirements
Contribute
to and undertake the preparation of business cases where required
Responsibility
to work with the Estates and Facilities Head of Business on opportunities
around Income Generation and using existing resources more effectively
Work
closely with the Chief Information Officer to ensure that where possible
Digital First is implemented in our service offer to patients and members of
staff, through Catering and Telecommunications specifically
Contribute
to the Trusts overall performance with regard to the NHS Plan and in
particular improving standards as part of the PLACE and internal assurance
programme.
Health and Safety
Responsibility
for the Health and Safety of all staff in their work and ensure that the health
and safety of others is effectively managed in delegated areas of
responsibility.
Ensure
compliance with recording all information with regard to COSHH and DSEAR
Support
the Risk Team as required on managing and reporting on Risk
Liaise
with external agencies, such as the Health and Safety Executive, together with
NHS agencies and the professions as required
Maintain
statutory records for building and engineering plant both in hard copy and
software formats on all equipment and infrastructure in accordance with
statutory requirements and guidance released from NHSEI Estates and Facilities.
Ensure
that plant and equipment is prepared for insurance examination, monitoring that
all necessary repairs are undertaken.
Management and administrative
Encourage
and develop a culture to ensure the highest levels of customer service are
delivered by staff promoting a professional and caring manner.
Provide
high quality services which support the overall patient experience in-line with
the Trusts values and strategic objectives.
Responsible
for leading, motivating and developing your team to maintain a high level of
staff morale and promote a culture of achievement of high standards and
openness, empowerment and receptive to change and dedicated to performance
targets.
Ensure
appropriate performance appraisal system is implemented including personal
development plans in accordance with the Trusts policy.
Manage
staff and contractors performance issues including disciplinary actions for
staff or sanctions in line with Service Levels/ Contractors Agreement.
Prepare
comprehensive reports on compliance, service development and performance for
the relevant Groups & Committees.
Financial Management, Governance and
Reporting
Manage
delegated services within Estates, Engineering and EBME Disciplines to ensure
high standards of probity are maintained at all times.
Ensure
the effective reporting of compliance in the above services
Demonstrate
an awareness of personal responsibilities in relation to current health and
safety legislation.
Understand
and discharge competently the Trusts Standing Financial Instructions
Comply
with the Data Protection Act.
Comply
fully with all policies and procedures approved by the Trust.