Space Utilisation Manager

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Thank you for your interest for the North London NHS Foundation Trust (NLFT), it is an exciting time to join us and being part of our journey to improve mental health care across North London and deliver excellent services to our local people. We will achieve this through the North London Way, as we:

• Collaborate at every level by living our Values to create the right conditions for us all to work together.
• Develop our new Trust culture, to help make our new Trust a great place to work and to receive great care.
• Empower our teams to lead the planned improvements in our services, by skilling them and giving them the tools to make the changes.
• Focus on delivering excellence at every level to improve our performance and ensure consistently high-quality care across all our services.
• Ensure that research, Quality Improvement, and technology lead the way and are embedded in our services.
• Take a trauma informed approach to everything we do

We proactively welcome diversity in our workforce and pride ourselves on being an inclusive employer. We aim to recruit from our local communities and provide opportunities to all including apprenticeships, veterans, care leavers and more.

The North London Way to deliver, Better Mental Health, Better Lives, Better Communities.

Our trust website is: https://www.northlondonmentalhealth.nhs.uk/

Job overview

If you are looking for an exciting new challenge North London NHS Foundation trust comprising in excess of 50 sites across 5 London Boroughs is the place for you.

Working as part of the Property team within the Estates and Facilities Department the post holder will be responsible for:-

• managing all aspects of occupancy and space utilisation for the Trust across its portfolio including; the maintenance of space utilisation and occupancy data to assist in forward plans and estate strategy development.

• key in space related cost reduction and will support the Property team and the Trust in the strategic management of the Trust's estate and on all space occupancy and cost of space matters for the Trust's portfolio.

Working closely with clinical and non-clinical leads, the post holder will manage and implement departmental space requests arising from commissioning or divisional service strategies.

Main duties of the job

The post holder will be responsible for managing all aspects of space utilisation and occupancy across the Trust including the maintenance of space utilisation and occupancy data, managing space requests from clinical and non-clinical services and delivering property and accommodation solutions to meet these requests.

Working for our organisation

North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.

Our Five-Year Strategy:

1. We will provide consistently high-quality care closer to home.
2. With our partners in North London and each borough we will ensure equity of outcome for all
3. We will offer great places to work, providing staff with supportive environment to deliver outstanding care.
4. We will be more effective as an organisation by pioneering research, quality improvement and technology.

In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.

Detailed job description and main responsibilities

The main duties and responsibilities of this post include:-

1. To oversee space utilisation across a large complex multi-site organisation.

2. To lead on the management and resolution of space requests from Trust Clinical and Corporate services and Divisions arising from consolidation and rationalisation of services or requests for additional space.

3. To keep and maintain a record and of space requests across the Trust's portfolio together with management of the referral process to the Space Utilisation Group.

4. To be responsible for implementing new space proposals which may involve decommissioning space, re-configuration of space, move management, undertaking feasibility studies, design, programming, and the co-ordination of external consultants and contractors.

5. To advise and provide support to the Head of Property to determine scheme briefs, budgets, timescales, and logistics.

6. To attend project team meetings and support/compile with any presentations to key stakeholders.

7. To support the change management processes to deliver space utilisation improvements within the Trust - working closely with a wide range of non-property stakeholders to ensure effective communication and smooth transition.

8. To act as the first point of contact for all requests for space and follow established process to produce feasibility investigations and options appraisals to make proposals for space requirements ensuring adherence to principals and standards and alignment with established Estates Strategy.

9. To interpret and make decisions across a wide range of space project issues (including capital schemes) including the design options available for space layouts taking into account Health and Safety legislation.

10. To work with the Estates and Facilities team to ensure accurate space records, including audits of space use and functional suitability for estates management statistics and ERIC.

11. To undertake as required site visits across the estate to identify the scope, the varying physical levels and conditions of the estate to contribute to the development of the project brief.

Person specification

Qualifications

Essential criteria

• An honours degree or equivalent in a relevant subject

Experience

Essential criteria

• Demonstrable relevant experience within a space management role

Knowledge and experience

Essential criteria

• Good knowledge and experience of managing and delivering schemes which involve movement of staff.

Knowledge

Essential criteria

• Detailed knowledge and application of space planning practices.

Knowledge

Desirable criteria

• Demonstrable knowledge and experience of relevant software packages such as MICAD, FM Systems/Analytics (OccupEye), AutoCad, Microsoft Word, Excel, Access, Project.

References will be required to cover your last 3 years of employment/training. One has to be from your current or most recent employer and the others from your previous employer. The references should be from persons with management responsibility or HR.

If you have been unemployed for a period of four years or more, please give the details of your last employer and one character referee of your choice (not members of your family). If more applicable, references will be requested from your teacher or head of faculty. Please ensure you provide full contact details.

Vacancies that are advertised as Fixed Term Contracts will also be available as secondment opportunities for substantive internal staff.

Please be aware that your documents eg. Passport/NI Card, will be electronically scanned using Home Office accredited Verification System.

Due to the high number of applications that are received for some posts, we will close vacancies before the stated closing date once the first 50 applications are received. Therefore, please apply as soon as possible.

All non-medical posts with the Trust are subject to a probationary period of six months, during which time you will be required to demonstrate to the Trust's satisfaction, your suitability for the position in which you will be employed.

Should you not hear from us within three working weeks of the closing date for this post, then regretfully in this instance, you have not been shortlisted.

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at improving efficiencies within the NHS both to make costs savings for NHS organisations but also to save you time when your employment transfers.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Space Utilisation Manager-JD & PS (PDF, 375.7KB)
• Functional Requirements PDF (PDF, 536.5KB)