Senior FM Administrator

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Job Introduction

Sodexo is looking for a Senior FM Administrator to join our team and play a crucial role in the smooth running of our facilities management services at HMP Forest Bank. If you thrive in a dynamic environment and have a keen eye for detail, this is the opportunity for you.

What We Are Offering:

• Salary of £28,274.81.
• A permanent and fulltime position.
• Monday to Friday working week, 37.5 hours.
• Office based role.

20+ Sodexo benefits such as Sodexo retirement plan, private healthcare, discounts to over 1,900 brands to shop online, Gym discount to maintain a healthy lifestyle, a confidential 24/7 employee assistance programme providing independent support to overcome whenever life has its obstacles including emotional support, legal and financial advice. For further details regarding our Sodexo benefits please see attached.

What the Job Looks Like:

As a Senior FM Administrator, you will be at the heart of our facilities operations, ensuring all administrative tasks are completed efficiently and to a high standard. From maintaining comprehensive records and organising electronic systems to liaising with contractors and ensuring compliance with statutory requirements, your role will be instrumental in supporting the Facilities Management team.

You'll be responsible for managing key administrative functions, including maintaining staff training records, monitoring contractor certifications, and overseeing facilities diaries. You will ensure that essential documentation, such as insurance certifications and statutory documents, are renewed on time and accurately recorded. Additionally, you'll coordinate contractor bookings, manage e-permits, and operate our CAFM system (Maximo) to oversee asset management, planned preventative maintenance (PPMs), and reactive works.

Collaboration will be a key aspect of your role, as you'll work closely with Facilities Management Supervisors and Heads of Department. You'll also provide training and guidance on electronic systems, raise purchase orders, prepare reports, and support colleagues during absences to ensure seamless operations.

Join us at HMP Forest Bank and become an integral part of our dynamic Facilities Management Team!

Please see the attached job description for a more detailed list of the main responsibilities.

The Ideal Candidate:

This role is a great opportunity for someone looking to continue developing their administration competencies in a new environment.

Essential competencies:

• Strong administration experience.
• Excellent organisational skills with the ability to prioritise and work under pressure.
• Proficiency in Microsoft Word and Excel.
• Strong interpersonal skills and a collaborative mindset.
• Attention to detail and accuracy in administrative tasks.
• Effective time management, planning, and scheduling skills whilst also having the flexibility to meet changing priorities.

Desirable but not required:

• Experience working with CAFM systems, particularly Maximo.
• Knowledge of contractor RAMS/SSOW processes.
• Prior experience in facilities management or a similar role.

Whilst the ideal candidate would fit into the above points, we would implore applicants with the relevant transferrable skills to apply for this role, as you may still be a great fit!

Why Join Us?

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we're on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

To be considered for an interview you must:

• Have a disability defined by the Equality Act 2010.
• Provide evidence in your application that you meet the minimum criteria in the job description.
• Meet all of the qualifications, skills or experience defined as essential.