Office Manager - Brighton

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About the role

Balfour Beatty has an exciting opportunity for an Office Manager to join the Regional Buildings business unit based in Brighton.

Role Purpose

• To provide a range of secretarial and administration support to the project team.
• To be responsible for the effective management of office facilities and supporting administrative resources for a designated team within Project.

What you'll be doing

• Develop and administer office management processes and systems to ensure the efficient and effective running of the office
• Manage Administrator(s) and allocate to teams according to workload requirements, ensuring cover required at all times
• Ordering of project supplies
• Ensure that invoices are duly authorised and processed in a timely manner
• Ensure the office is fully compliant with all security protocols and Health and Safety requirements
• Ensures office supplies are at a sufficient level and replenished as required
• Check that office equipment is in full working order and take immediate action to ensure any repairs are reported to the relevant internal/external provider
• Monitor and check the quality of services provided by external suppliers, contractors and other relevant third parties
• Manage project calendars and meeting room bookings
• Arrange travel and hotel bookings for project staff
• Ensure statutory and communication notices are displayed and kept up to date
• Support the local Business Continuity Manager in both the preparation and testing of a Business Continuity Plan and in its enactment in the event of an emergency
• Live the Balfour Beatty Values
• Ensure a relentless focus on Zero Harm
• Support the delivery of CSUK's Sustainability activities

Who we're looking for

The following qualities/experience are essential:

• Experience in managing a busy office environment and managing a team
• Experience in prioritising own/others' work and of allocating and checking work
• Highly organised and able to work on own initiative
• Strong communicator able to communicate confidently with all level of colleagues within the business
• Excellent team working skills and able to build relationships at all levels
• Ability to work well under pressure and to tight timescales
• Very strong customer focus

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more...

About us

Operating across England and Wales, our buildings teams create places where people live, are cared for, work, learn, meet and have fun, with a focus on the aviation, health, defence, education and development sectors.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com