Group Payroll Manager

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Covid-19 Vaccination

Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.

Please note in order to progress your application, your data will be processed by our 3rd party recruitment providers - North London Partners Shared Service, who conduct recruitment activities on behalf of Whittington Health NHS Trust.

For our current apprenticeship vacancies, please go to https://www.gov.uk/apply-apprenticeship and use Keyword 'Whittington'

By applying for this role, you accept in the event you are successful that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which is aimed at saving you time and improving efficiencies within the NHS when your employment transfers.

Job overview

To be responsible for managing and developing the payroll team to provide a high quality, comprehensive, and cost effective payroll service for the
Trust.
To ensure compliance with all statutory payroll regulations, NHS pay and terms and conditions and management of the NHS pension scheme.
The post holder will lead in the development of systems and procedures to ensure the security and validity of payroll data and the
efficiency and effectiveness of the payroll function.

Main duties of the job

Ensure the timely and accurate payment of salaries, wages and expenses to both Trust staff and external users of payroll service, and to be
specifically responsible for the management and leadership of the entire range of payroll and pensions services to meet strict weekly, monthly and
annual deadlines. Lead the streamlining and updating of processes across the Payroll and Pensions service

Working for our organisation

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone.
Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this
population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation,
and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.

Detailed job description and main responsibilities

1. Ensure the timely and accurate payment of salaries, wages and expenses to both Trust staff and external users of payroll service.
2. To be specifically responsible for the management and leadership of the entire range of payroll and pensions services to meet strict weekly,
monthly and annual deadlines.
3. Ensuring the application of the regulations of the NHS pay systems, NHS Trusts Terms and Conditions including Standing Orders and Financial
Instructions, NHS Pension Scheme, and Statutory Authorities such as the Inland Revenue.
4. Provision of leadership and direction to Payroll and Pensions team including formal annual appraisal and personal development plans. This
will include the management of recruitment and disciplinary procedures.
5. To negotiate and agree with external users of the payroll service, Service Level Agreements, performance standards and Key Performance
Indicators.
6. To ensure that the use of all systems are documented and written instructions and procedures followed by payroll staff.
To ensure that quality is maintained by the use of methods designed to monitor and control payroll production and pension services.
8. To organise the provision of training for all payroll staff and directly provide or recommend a source of provision as necessary.
9. For the purposes of the payroll and pensions function to create as necessary all required locally produced ad hoc reports from the payroll
system using a report generator such as M/PACT.
10. Liaison with Workforce and other disciplines in promoting co-operative arrangements relating to the timely and accurate flow of employee data.
11. To arrange for the completion of all appropriate procedures leading to the issue all Year End Inland Revenue Forms such as P60, P35, P11d
and Class NI 1A.
12. Provision of information for, and responses to, internal and external auditors of the payroll and pensions function.

Person specification

Experience

Essential criteria

• Experience of payroll processing using the Employee Staff Record (ESR) payroll System
• At least 5 years payroll experience at management level within the NHS or a large organisation.
• Experience of negotiating and meeting the service demands of a number of client organisations

Skills

Essential criteria

• To be able to manage staff and monitor quality of work
• Ability to work under pressure and to tight deadlines

Qualifications

Essential criteria

• Diploma in Payroll Management/Higher degree level or equivalent experience

SAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust's Safeguarding Children and Adults policies, procedures and protocols. All individual members of staff (paid or unpaid) have a duty to safeguard and promote the welfare of children, young people and vulnerable adults This will require you to:

• Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.

• Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.

• Ensure you are familiar and comply with local protocols and systems for information sharing.
• Know the appropriate contact numbers and required reporting lines.
• Participate in required training and supervision.
• Comply with required professional boundaries and codes of conduct

Whittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.

Your application form -

1. Provide only business email address for your referees - we are unable to request references from yahoo, Hotmail, Gmail accounts.
2. Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.

Our processes -

1. Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.
2. If you do not hear from us up to 3 weeks after the closing date of the job unfortunately this means you have not been successfully shortlisted for interview. If your require feedback on your application please contact the appointing manager detailed in the body of the advert.
3. Please check your emails regularly as all correspondence from us will be via trac.systems - occasionally these emails will go into your Junk folder.
4. Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.

Other important information -

• Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.
• Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.
• In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.

If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.uk

Please note that during the recruitment process your Identity Documentation (i.e. passport, driving licence, visa, etc.) will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

We would welcome applications from individuals who are from underrepresented groups in the organisation

For further support on submitting an application please refer to the NLPSS Applicant Toolkit: https://royalfree.pagetiger.com/cuuomnr/1

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Job Description (PDF, 166.0KB)
• Person Specification (PDF, 166.0KB)
• ERR GPM (PDF, 52.3KB)
• Whittington Probationary Policy (PDF, 298.0KB)
• Whittington Employment Promise (PDF, 22.4KB)